Administrative Office Coordinator

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Located in Sycamore, IL

Salary: $25.00+ based on experience

Position Title: Administrative Office Coordinator – Construction Industry
Location: Sycamore, IL
Pay: $25.00+ based on experience

We are a growing commercial construction company in the Sycamore area seeking a detail-oriented and organized Administrative Office Coordinator to support our office operations and project teams.

Job Summary

This position is responsible for supporting day-to-day administrative functions related to construction projects, billing, documentation, and office coordination. The ideal candidate is proactive, highly organized, and comfortable working in a fast-paced environment with multiple priorities.

Key Responsibilities

• Prepare and process customer invoices and assist with billing activities
• Track, prepare, and submit pay applications for construction projects
• Maintain project files, spreadsheets, and job documentation
• Perform data entry and ensure accurate recordkeeping
• Support project managers and accounting staff with administrative tasks
• Assist with general office coordination and workflow support

Qualifications

• Previous administrative, office, or clerical experience preferred
• Proficient in Microsoft Excel and general office software
• Strong organizational and time management skills
• Ability to multitask and meet deadlines in a fast-paced environment
• Excellent attention to detail and communication skills
• Construction office experience is a plus, but not required

What We Offer

• Full-time, stable employment
• Competitive pay based on experience
• Opportunity for growth within the company
• Exposure to both accounting and construction project operations
• A team-oriented environment with strong support and training

Work Environment

This is an in-office position with regular use of computers, office systems, and documentation tools. Candidates should be comfortable working at a desk for extended periods and managing multiple priorities throughout the day.

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