Accounting & Administrative Support Specialist

Department: Administration
Reports To: Property Management Team

Position Summary

We are seeking a detail-oriented Accounting & Administrative Support Specialist to support both the financial and administrative functions of a growing property management operation. This position plays a key role in maintaining accurate accounts receivable and accounts payable records while providing administrative support to ensure smooth daily operations.

The ideal candidate will have bookkeeping experience, strong organizational skills, excellent customer service abilities, and the ability to manage multiple priorities in a fast-paced environment.

Essential Duties & Responsibilities

Accounting Support

Accounts Receivable (AR)

Generate and distribute monthly invoices, statements, and account notices.
Receive, process, and accurately apply tenant payments, including checks, ACH transactions, and electronic deposits.
Maintain complete and organized tenant account records, payment histories, and correspondence.
Serve as a primary point of contact for billing questions, payment arrangements, and account inquiries.
Monitor account balances and prepare aging reports.
Contact tenants regarding past due balances and assist with collection efforts in accordance with company policies.
Calculate and apply late fees when appropriate.
Reconcile tenant accounts, including move-out settlements and security deposit processing.
Update tenant information, lease terms, rent changes, and related account records.
Assist with new tenant setup processes and account activation.
Perform account research and resolve discrepancies as needed.

Accounts Payable (AP)

Enter, review, and process invoices accurately and in a timely manner.
Verify invoice coding and supporting documentation prior to payment processing.
Maintain organized records of payable transactions and vendor files.
Process new vendor setups and ensure required documentation is received and maintained.
Reconcile vendor statements and resolve billing discrepancies.
Communicate with vendors regarding payments, account questions, and documentation requirements.
Assist with month-end reporting and accounting support functions.

Financial Administration

Perform daily reconciliation of multiple bank accounts and accounting system transactions.
Assist with financial reporting, audits, and special projects as assigned.
Maintain accuracy and integrity of accounting records and supporting documentation.

Administrative Support

Provide backup administrative support, including answering phones, greeting visitors, scheduling meetings, and managing calendars.
Assist with work order coordination and communication with tenants and vendors.
Maintain electronic and paper filing systems.
Support document preparation, correspondence, and record management.
Assist with office organization, supplies, and general administrative projects.
Provide exceptional customer service while maintaining professionalism and confidentiality.
Support daily office operations and special projects as assigned.

Qualifications

High School Diploma or GED required; Associate's Degree or coursework in Accounting, Business Administration, Property Management, or a related field preferred.
Minimum of 2 years of bookkeeping, accounting support, or office administration experience.
Strong understanding of accounts payable, accounts receivable, reconciliations, and basic accounting principles.
Proficiency in Microsoft Office Suite, including Excel, Word, Outlook, Teams, and SharePoint.
Experience with accounting, property management, or ERP software preferred.
Strong organizational skills with exceptional attention to detail and accuracy.
Ability to prioritize multiple responsibilities and meet deadlines.
Professional verbal and written communication skills.
Ability to work independently while supporting a collaborative team environment.
Strong customer service and problem-solving skills.
Ability to maintain confidentiality and exercise sound judgment.

Schedule

Full-Time
Monday through Friday
8:00 AM – 5:00 PM
No weekends or major holidays

Express Office: Amarillo

6605 I-40 West

Amarillo, TX 79106

Email us

Apply Now