Admin Assistant / Receptionist

Top Job

Located in Gulfport, MS

Salary: $16.50

Admin Assistant / Receptionist

Pay: $16.50

Location: Gulfport, MS

Position Summary

The Admin Assistant / Receptionist is responsible for providing front desk and administrative support for a busy asphalt paving and civil construction company. This position serves as the first point of contact for customers, vendors, contractors, and employees while assisting with scheduling, communication, record keeping, and daily office operations. The ideal candidate is organized, professional, and comfortable working in a fast-paced construction environment that supports residential, commercial, industrial, and municipal projects throughout the Gulf Coast region.

Key Responsibilities

Front Desk Support: Greet visitors, customers, vendors, and contractors in a professional and welcoming manner.

Phone Management: Answer, screen, and direct incoming calls and messages.

Scheduling: Coordinate appointments, meetings, and calendars as needed.

Administrative Support: Assist with clerical tasks, correspondence, and office documentation.

Data Entry: Enter and maintain accurate records, project information, and company data.

Document Management: Organize, scan, file, and maintain office records, contracts, and project documents.

Office Coordination: Assist with incoming mail, office supplies, and daily office operations.

Customer Service: Provide professional assistance to customers, vendors, and team members.

Requirements

Computer Skills: Proficient in Microsoft Office Suite, including Word, Excel, and Outlook.

Communication: Strong verbal and written communication skills.

Organization: Excellent organizational and multitasking abilities.

Attention to Detail: Ability to maintain accuracy while handling administrative tasks.

Customer Service: Professional demeanor and strong interpersonal skills.

Time Management: Ability to prioritize responsibilities and meet deadlines.

Problem Solving: Ability to work independently and resolve routine office issues.

Experience: One (1) year of receptionist, administrative assistant, customer service, or related experience preferred.

 

#2606MS

Apply Now