Accounts Receivable Specialist

Location: Yakima, Washington
Schedule: Full time, Monday through Friday, 8:00 AM to 5:00 PM
Compensation: $23.00 to $28.90 per hour

Overview
We are seeking a detail oriented Accounts Receivable Specialist to join our team. In this role, you will be responsible for managing customer invoicing, ensuring timely collections, maintaining accurate financial records, and delivering excellent customer service. This position plays a key role in supporting overall operations with a focus on efficiency, accuracy, and continuous improvement.

Key Responsibilities

Invoice Management
Generate and distribute accurate customer invoices in a timely manner
Verify invoice details including pricing, discounts, and payment terms
Identify and resolve invoicing discrepancies quickly and effectively

Cash Application
Apply customer payments accurately within the accounting system
Reconcile differences between payments received and outstanding invoices

Collections and Accounts Management
Monitor accounts receivable aging and follow up on past due balances
Contact customers by phone, email, or written communication to secure payment
Resolve billing disputes and discrepancies professionally and promptly
Maintain detailed records of collection activity and customer communication

Reporting and Analysis
Prepare regular reports on receivables, collections activity, and cash flow trends
Analyze data to identify risks, issues, and opportunities for improvement
Recommend and support initiatives to improve cash flow and reduce outstanding balances

Customer Service and Relationship Management
Build strong relationships with customers through responsive communication
Partner with sales and customer service teams to resolve issues and improve outcomes

Compliance and Documentation
Ensure adherence to company policies, accounting standards, and regulatory requirements
Maintain accurate and complete customer and financial records

Process Improvement and Team Collaboration
Identify opportunities to streamline processes and improve efficiency
Support implementation of automation tools and best practices
Collaborate closely with finance and cross functional teams including purchasing, inventory, and operations
Provide support to team members during high volume periods and assist with priority tasks as needed

Qualifications

Associate degree in accounting, business, or a related field preferred
Minimum of two years of experience in accounts receivable or a similar role
Strong understanding of accounting principles and practices
Experience with accounting software or ERP systems; NetSuite is a plus
Proficiency in Microsoft Excel and standard office applications
Ability to pass pre employment screenings and be authorized to work in the United States

Skills and Attributes

Strong attention to detail and accuracy when working with financial data
Excellent analytical and problem solving abilities
Effective communication and interpersonal skills
Ability to manage multiple priorities and meet deadlines
Self motivated with the ability to work independently and as part of a team
Commitment to continuous improvement and process efficiency

Work Environment

This role is primarily office based and involves extended time working at a computer. Occasional physical activities may include bending, reaching, or lifting up to 40 pounds. The position requires regular communication and interaction in both office and operational environments where noise levels may vary.

If you are organized, driven, and looking to contribute to a collaborative and growing team, we encourage you to apply.

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