School Administrator

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Located in Wauconda, IL

Salary: $23-$27/hr (experience based)

School Administrator

 

Location: Wauconda, IL (on-site at church office)
Pay: $23–$27/hour + benefits
Schedule: Approximately 30 hours/week (flexible within 8:00 AM – 5:00 PM, 5–6 hours/day)

We are seeking a detail-oriented and highly organized School Administrator to support the daily financial and administrative operations of a non-profit preschool program (501(c)(3)). This role is critical in managing tuition processing, payroll tracking, and financial recordkeeping.

This is a temp-to-hire opportunity with immediate need, ideal for someone comfortable working in a small, collaborative, mission-driven environment with flexible scheduling.

 

Key Responsibilities:

Financial & Administrative Operations

• Post and manage student enrollment records and tuition payments
• Track tuition billing, including advances, adjustments, and refunds
• Maintain accurate financial records using QuickBooks
• Assist with budgeting and financial tracking in Excel
• Prepare and record payroll entries (non-full-service payroll)
• Coordinate payroll tax filings with Illinois state systems and IRS requirements

Accounting & Systems

• Utilize QuickBooks (desktop; transition to online expected)
• Create and maintain Excel spreadsheets for financial tracking and reporting
• Ensure accurate data entry and reconciliation of accounts

Operational Support

• Answer phones and assist parents with a professional, family-friendly approach
• Support general office operations and communication
• Collaborate with leadership and treasury team on financial processes

Reporting Structure

• Reports to Acting Director (Pastor) and Director of Family Ministries
• Works closely with church leadership and treasury team

 

Qualifications:

Required:

• Experience with QuickBooks (payroll entry and financial tracking)
• Strong Excel skills; ability to create and manage detailed spreadsheets
• High attention to detail and strong organizational skills
• Ability to manage multiple tasks and prioritize workflow effectively
• Professional communication and customer service skills

Preferred:

• Experience in a school, church, or nonprofit setting
• Knowledge of basic payroll tax processes and reporting

 

Soft Skills

• Team-oriented and collaborative in a back-office environment
• Comfortable interacting with parents and staff
• Professional, approachable, and service-minded demeanor

 

Additional Information

• Opportunity to gain check signing authority as the role progresses
• Training will be provided, though candidate must be a quick learner due to transition period
• Summer schedule may be lighter, with increased activity leading into fall

 

Background Requirements

• Background check (including fingerprinting at DCFS level)
• Drug screening required

 

 

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