Receptionist - Office Administrator

Located in Bellefontaine, OH

Salary: $18.00 / Hr

Job Description: Receptionist - Office Administrator

Position Overview

We are seeking an organized, professional, and welcoming Receptionist - Office Administrator for a premier real estate and property management client located in Bellefontaine, Ohio. This role is the face and voice of the company, blending traditional front-desk reception duties with essential office administration and property operations support. If you are a multitasking pro who excels at customer service and keeping an office running smoothly, we want to talk to you!

• Location: Bellefontaine, Ohio
• Pay Rate: $18.00 / Hour
• Hours: 8:00 AM – 4:00 PM (Monday – Friday)

Key Responsibilities

Front Desk & Communication

• Answering Phones: Serve as the first point of contact for the office, professionally routing incoming calls, taking detailed messages, and addressing general inquiries.
• Calendar Management: Schedule and coordinate appointments for property viewings, maintenance technicians, inspections, and vendor meetings.

Office Administration & Compliance

• Compliance Requirements: Work closely with regulatory and compliance standards to ensure all tenant files, lease agreements, and office documentation meet industry guidelines.
• Data Entry: Accurately input tenant information, lease terms, maintenance requests, and payments into the database system.
• Office Organization: Maintain, organize, and update digital and physical filing systems for seamless retrieval.
• General Admin Duties: Handle incoming and outgoing mail, manage office supplies, greet visitors, and perform other clerical tasks to keep the office organized.

Property Management Support

• Showing Properties: Assist the leasing team by greeting prospective tenants, conducting property tours, and answering initial property questions.
• Property Manager Assistance: Provide direct administrative support to the Property Manager on daily operational tasks, special projects, and resident relations.

Qualifications & Skills

• Experience: 1–2 years of experience in a receptionist, front desk, or administrative assistant role (prior experience in real estate or property management is a plus).
• Compliance Awareness: Ability to follow strict compliance guidelines and maintain confidentiality with sensitive tenant data.
• Tech Savvy: Strong data entry skills and proficiency with Microsoft Office Suite (Word, Excel, Outlook). Experience with database or CRM systems is a plus.
• Communication: Exceptional verbal and written communication skills with a customer-first, professional demeanor.
• Organization: Strong multitasking skills, attention to detail, and the ability to manage a busy front desk.

 

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