Administrative Assistant

Top Job

Located in Ottawa, ON

Salary: $22.50 / hour

Our exclusive client, a boutique construction company located in Ottawa’s south end, is seeking a dependable and well-organized Administrative Assistant to join their team on a full-time basis. In this key role, you will provide essential administrative support to the Business Manager and leadership team, contributing directly to the company’s day-to-day operations and overall success.

Duties may include, but are not limited to:

• Managing and responding to incoming emails in a timely manner
• Entering invoices and expenses accurately into QuickBooks Online (QBO)
• Generating and analyzing financial and operational reports
• Coordinating and distributing mass communications to employees
• Maintaining organized filing systems and accurate recordkeeping
• Scheduling and booking meetings for staff and management
• Providing administrative support to a management team of three
• Delivering office supplies and materials to job sites as needed
• Requesting, collecting, and following up on information from employees
• Tracking and managing inventory levels
• Monitoring and updating fleet maintenance schedules
• Other administrative support tasks as required

Required skills and qualifications:

• 1-2 years of administrative experience is preferred
• Recent graduates with relevant education and/or training will be considered
• Strong English communication skills (verbal and written)
• Must have access to a reliable vehicle (not bus accessible)
• Proficiency with software applications and strong ability to learn new ones quickly
• QuickBooks Online experience considered a strong asset
• Ability to thrive in a fast-paced work environment
• Excellent organizational and time management skills
• Ability to work both independently and collaboratively within a team
• Capable of multitasking, pivoting between tasks efficiently, and returning to priorities as needed
• Strong work ethic with a proactive and positive attitude
• Resourceful and able to problem-solve with minimal supervision
• Eager to learn, grow, and contribute to the team long-term
• Comfortable working with direct and blunt communication styles
• High level of professionalism, integrity, and trustworthiness

Why work for this organization:

• Opportunities for growth and skills development
• Challenging and multi-faceted role offering variety of tasks and projects
• Locally owned business with a casual family-like atmosphere
• Long tenured and mature team who take great pride in their work
• Pay increases based on performance and merit
• Time off during holidays
• Free on-site parking

Work Schedule: Monday to Friday – 8:00 AM to 4:30 PM.

Starting Wage: $22.50 per hour ($46,800 per year)

If you are interested and believe you meet the specified qualifications, please reply to this ad with your Resume.

We thank all applicants for their interest in Express Employment Professionals; however, only those candidates selected for interviews will be contacted.

Express Employment Professionals is an Equal Opportunity Employer.

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