Administrative Assistant

Located in Vero Beach, FL

Salary: BOE

Role Overview:

A hands-on, onsite administrative role at a warehouse in Morristown, TN. This position requires a proactive and detail-oriented individual with strong problem-solving abilities and advanced Excel skills to manage warehouse intelligence and high-velocity eBay listing execution. This position acts as the primary intelligence link between warehouse floor operations and Senior Management.

Key Responsibilities:

1. Warehouse Intelligence & Reporting:

• Extract raw data reports from the warehouse system in Excel format.
• Consolidate and maintain records within a Centralized Master Document.
• Present warehouse status, operational updates, and staff timekeeping reports to senior management and stakeholders.
• Review and validate data accuracy while identifying operational discrepancies and process improvement opportunities.
• Collaborate closely with the warehouse team to ensure all operational data is captured accurately at the source.

 

2. Personnel & Agency Management:

• Oversee staff timekeeping and attendance tracking.
• Act as the primary liaison for the Express Agency and other external employment partners.
• Audit agency invoices and timing records against internal clock-in/out systems to ensure 100% financial and operational accuracy.

3. eBay Listing Execution:

• Managing the process from photo uploads to posting items live.
• Ensuring accurate descriptions, correct shipping policies, and payment terms for every item.
• Moving drafts through to live status efficiently.

 

4. Tech Stack & Training:

• Use of AI listing actions and Google Lens for product research and optimization.
• 3dsellers: Proficiency is a significant advantage, but full training will be provided.

 

 

Professional Requirements:

• Analytical & Critical Thinking: Ability to apply sound professional judgment to identify discrepancies and optimize workflows (professional alternative to "common sense").
• Excel Proficiency: Advanced skills in data entry, record consolidation, and reporting.
• Detail Orientation: High precision in auditing invoices and verifying listing policies.
• Communication: Ability to interface effectively with both warehouse personnel and senior executives.

Working Hours:

• 8 hours per day + 1-hour unpaid break.
• Break structure: 2 x 30-minute intervals.

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