Accounts Payable Coordinator

Pay: $25.00 per hour

Schedule:

Monday: 8:00 AM – 5:00 PM
Tuesday: 8:00 AM – 5:00 PM
Wednesday: 8:00 AM – 5:00 PM
Thursday: 8:00 AM – 5:00 PM
Friday: 8:00 AM – 5:00 PM

Position Summary

We are seeking a detail-oriented Accounts Payable Coordinator to join our finance team. This role is responsible for managing outgoing payments, maintaining positive vendor relationships, and ensuring the accurate and timely processing of accounts payable transactions. The ideal candidate will have strong organizational skills, attention to detail, and experience handling high-volume invoice processing in a fast-paced environment.

Key Responsibilities

Invoice Processing

Match, batch, and code high volumes of vendor invoices and purchase orders (POs).
Accurately assign expenses to appropriate general ledger (GL) accounts.
Review invoices for accuracy, approvals, and supporting documentation.

Payment Execution

Prepare and process weekly check runs.
Execute ACH payments and wire transfers in a timely and accurate manner.
Ensure all payments comply with company policies and payment schedules.

Vendor Management

Reconcile vendor statements and investigate discrepancies.
Resolve billing issues and payment concerns.
Respond professionally to vendor inquiries and maintain positive working relationships.

Expense Reports

Audit and process employee expense reports.
Review and reconcile corporate credit card transactions.
Ensure compliance with company expense policies and procedures.

Month-End Close Support

Assist with month-end accruals and accounts payable reconciliations.
Support the finance team with reporting and closing activities.
Maintain accurate AP records and documentation for audit purposes.

Expected Results

Timely and accurate processing of accounts payable transactions.
Strong vendor relationships and prompt resolution of payment discrepancies.
Accurate financial records and reconciliations.
Consistent compliance with company policies and accounting procedures.
Effective support of month-end close and finance department objectives.

Required Skills

Strong understanding of accounts payable processes and procedures.
Experience with invoice processing, coding, and reconciliation.
Knowledge of general ledger (GL) accounting principles.
Proficiency with Microsoft Office, particularly Excel.
Excellent organizational and time-management skills.
Strong attention to detail and accuracy.
Effective verbal and written communication skills.
Ability to manage multiple priorities and deadlines.
Strong problem-solving and analytical abilities.

Preferred Qualifications

Associate's degree in Accounting, Finance, Business Administration, or related field preferred.
Experience with accounting or ERP software systems.
Prior experience in a high-volume accounts payable environment.

Physical Requirements

Ability to work in a fast-paced office environment.
Ability to remain seated and work at a computer for extended periods.
Ability to manage multiple tasks while maintaining accuracy and attention to detail.

What We're Looking For

Highly organized and dependable professional.
Detail-oriented individual committed to accuracy.
Team player with strong customer service and vendor management skills.
Self-motivated individual capable of working independently while meeting deadlines.
Professional communicator who thrives in a collaborative finance environment.

Express Office: Oregon City

735 East Clarendon Street

Suite 100

Gladstone, OR 97027

Email us

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