A client of ours in West Linn is seeking a Front Desk Associate. This Client is a growing, mission-driven organization focused on delivering high-quality services while maintaining a supportive, professional office environment. They are seeking a reliable and organized Receptionist to support daily operations and administrative functions.

Key Responsibilities:

Office & Front Desk Support

• Greet and assist visitors, notify staff of arrivals
• Answer incoming calls and manage messages
• Maintain a clean and organized reception area
• Handle incoming and outgoing mail and packages
• Monitor and respond to email communications
• Manage calendars, including the monthly staff calendar
• Order and maintain office supplies, snacks, and inventory
• Track office expenses and maintain receipts
• Coordinate quarterly safety meetings and take notes
• Support scanning, filing, and document organization
• Ensure HIPAA compliance and confidentiality at all times

Administrative Support

• Send monthly progress notes to agencies and partners
• Maintain and update client records and master database
• Manage Medication Administration Records tracking and filing
• Create and maintain onboarding and orientation materials
• Coordinate employee and client birthday programs
• Assist with company communications, including newsletters
• Support process improvements and compliance tracking

Executive & Leadership Support

• Manage leadership calendars and daily scheduling
• Prepare schedules and review upcoming meetings and deadlines
• Coordinate events and assist with logistics
• Take accurate notes during meetings
• Draft professional correspondence
• Assist with travel planning
• Conduct research and present findings to leadership
• Proactively identify needs and support leadership initiatives

General Office Management

• Support day-to-day operations and administrative needs
• Maintain organization and efficiency across office functions

Qualifications & Skills:

Required Experience:

• Previous receptionist or administrative experience
• Ability to manage multiple priorities in a fast-paced setting

Technical Skills:

• Microsoft Office Suite, including Word, Excel, and Teams
• Google Workspace
• Zoom
• Adobe Acrobat
• Experience with databases or EMR systems preferred

Core Competencies:

• Strong customer service and communication skills
• close attention to detail and organization
• Ability to maintain confidentiality and professionalism
• Team-oriented with a proactive approach
• Strong time management and ability to multitask
• Comfortable adapting to new systems and processes

How to Apply:

1. Complete an online application at expresspros.com and submit it to the West Tualatin office.
2. Send your resume to westtualatinor@expresspros.com.
3. Call and speak to one of our Recruiters at 503.612.1800.