Accounting Assistant/Reception

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Located in Mount Prospect, IL

Salary: $23-$25/hr

Receptionist/Accounting Assistant
Full-Time | On-Site
$23–$25/hour

We’re looking for a detail-oriented and personable Receptionist/Accounting Assistant to be the welcoming face of our client's office while supporting the Accounting team. This dual-role position is perfect for someone who enjoys balancing customer interaction with behind-the-scenes financial and administrative work.

What You’ll Do Front Desk & Administrative Support:

• Greet visitors and manage incoming calls with professionalism
• Direct calls and messages efficiently using our phone system (Nextiva)
• Manage incoming/outgoing mail, packages (USPS, UPS, FedEx), and faxes
• Order and maintain office supplies and inventory (coffee, paper, toner, etc.)
• Digitize, organize, and archive important documents
• Support internal training participation (webinars, company programs)

Accounts Receivable (AR)

• Send customer statements and assist with collections communication
• Monitor and manage AR inbox, researching and escalating issues as needed

Accounts Payable (AP)

• Assist with vendor onboarding (credit apps, W-9s, terms & conditions)
• Review and reconcile invoices against system data
• Identify discrepancies and communicate with AP leadership
• Prepare and send ACH remittances and assist with payment processing
• Mail checks and support ACH/wire transfers (under supervision)

Billing & Data Entry

• Process invoice batches and distribute invoices
• Maintain and update data in company systems (NewBOS, ACE, etc.)
• Ensure accurate entry of commodities and shipment data

Communication & Coordination

• Monitor multiple shared inboxes (AR, invoicing, service, etc.)
• Maintain accurate customer contact information in internal systems

What We’re Looking For

• 1–2 years of experience in an office, accounting, or front desk role
• Strong skills in Microsoft Office (especially Excel & Outlook)
• Excellent organization, attention to detail, and time management
• Ability to multitask and meet deadlines in a fast-paced environment
• Strong communication skills and a team-oriented mindset

If you’re someone who enjoys variety in your day, takes pride in accuracy, and thrives in a supportive office environment, we’d love to hear from you!

Apply Now