Human Resources Assistant

Top Job

Located in Clearwater, FL

Salary: 24.00-28.00

Human Resources Assistant - Clearwater, FL

Department: Human Resources     Reports To: Vice President, Administration & Sales

FLSA Status: Non-Exempt / Hourly              Employment Type: Temp to Perm Full-Time

First Shift

$24.00-28.00/HR 

Position Summary

The Human Resources Assistant provides administrative and operational support to the HR department in a fast-paced manufacturing environment. This role supports daily HR activities including recruiting, onboarding, employee relations, compliance, and recordkeeping — helping ensure that employees and HR processes run smoothly on the plant floor and in the office.

Essential Duties and Responsibilities

Recruitment & Onboarding

• Coordinate job postings for hourly and salaried manufacturing positions across job boards, temporary agencies, and internal channels.
• Screen applications, schedule interviews, and communicate with candidates throughout the hiring process.
• Facilitate new employee onboarding including orientation, I-9 verification, badge setup, and safety training enrollment.
• Maintain relationships with staffing agencies to support fluctuating production workforce needs.

Employee Records & HRIS

• Maintain accurate and up-to-date employee files (physical and digital) in compliance with federal, state, and company requirements.
• Enter and update employee data in the HRIS system (hires, terminations, status changes, pay changes).
• Prepare and process paperwork related to leave of absence (FMLA, medical, personal), benefits enrollment, and disciplinary actions.

Employee Relations, Training & Communications

• Coordinate and document employee training programs and related records.
• Serve as a first point of contact for employees and supervisors regarding HR policies, procedures, and general inquiries.
• Assist in scheduling and documenting employee disciplinary meetings, investigations, and performance reviews.
• Help communicate plant-wide HR initiatives, open enrollment deadlines, and policy updates.

Compliance & Safety Support

• Support compliance with OSHA, EEOC, ADA, and other applicable labor regulations in a manufacturing context.
• Assist with workers’ compensation reporting, tracking, and coordination with supervisors and insurance carriers.
• Help maintain training records for mandatory safety certifications and compliance programs.

Payroll & Benefits Support

• Process time and attendance corrections in coordination with supervisors and payroll.
• Assist employees with benefits questions and direct them to appropriate resources.
• Support open enrollment processes and benefits administration.

 

General HR Administration

• Prepare HR reports, org charts, and metrics such as turnover, headcount, and absenteeism.
• Order and maintain HR office supplies and manage department filing systems.
• Support HR projects, audits, and special initiatives as assigned.

 

Qualifications

Education & Experience

• Associate or bachelor’s degree in human resources, Business Administration, or a related field preferred; equivalent experience considered.
• 1–3 years of HR administrative experience; experience in a manufacturing, industrial, or distribution environment strongly preferred.

Skills & Competencies

• Working knowledge of employment law and HR best practices.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook); experience with an HRIS system (ADP, Workday, Paylocity, or similar) preferred.
• Strong organizational skills with the ability to manage multiple priorities in a high-volume environment.
• Excellent verbal and written communication skills; ability to interact professionally with employees at all levels.
• High degree of discretion and confidentiality when managing sensitive personnel matters.
• Bilingual (English/Spanish) a plus in diverse manufacturing settings.

 

Compensation & Benefits

This position is temporary to permanent. Competitive entry-level hourly rate range $24.00–$28.00 per hour depending on experience. Upon full-time hire, we offer a comprehensive benefits package including:

• Health, dental, and vision insurance
• Company-provided life insurance
• Paid time off
• 401(k) with company match
• Tuition reimbursement
• Other voluntary benefit programs

 

Work Environment & Physical Requirements

• Primarily office-based within a manufacturing facility, with regular visits to the production floor required.
• Exposure to typical manufacturing environment conditions (noise, machinery) during floor visits.
• Prolonged periods of sitting at a desk and working on a computer.
• Ability to occasionally lift to 15 lbs. (filing, office supplies).

 

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