Administrative and Inventory Coordinator

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Located in Bend, OR

Salary: $25–$28 DOE

Administrative & Inventory Coordinator

 

Wage: $25–$28 DOE

Location: Bend, OR

Schedule: Monday–Thursday, 8:00am–5:00pm; Friday 8:00am–12:00pm

Employment Type: Full‑Time, Long‑Term

 

SUMMARY

The Administrative & Inventory Coordinator serves as the front‑of‑house point of contact and ensures smooth daily operations for a busy medical‑equipment environment. This role requires a highly organized, self‑motivated individual who thrives in a fast‑paced setting, takes initiative without being prompted, and maintains exceptional accuracy in inventory, order management, and administrative workflows. The ideal candidate is upbeat, customer‑service oriented, tech‑savvy, and able to juggle multiple priorities while keeping the office running efficiently.

 

RESPONSIBILITIES

Front Office & Customer Service

• Serve as the primary point of contact for patients, visitors, and medical offices
• Provide warm, professional customer service in person, by phone, and via email
• Maintain a positive, welcoming environment as the face of the office

Administrative Operations

• Manage scheduling, appointment coordination, and general office communications
• Handle billing support and standard payroll functions (Paylocity; training provided)
• Maintain organized digital and physical filing systems
• Follow established SOPs to ensure consistent, smooth business operations
• Prioritize tasks effectively and adapt quickly to changing needs

Inventory, Logistics & Order Management

• Perform physical inventory counts three times per week, validating accuracy against system records
• Track inventory levels and ensure all required equipment is in stock
• Place orders, track shipments, and follow up on delays or discrepancies
• Maintain accurate logs, quantities, and documentation for all equipment
• Identify gaps, inefficiencies, or recurring issues and propose improvements

Technology & Systems

• Use Microsoft Office Suite and Google Workspace with proficiency
• Navigate inventory systems, order platforms, and internal software
• Troubleshoot basic tech issues and support smooth digital workflows

Professional Standards

• Demonstrate exceptional attention to detail and accuracy
• Maintain confidentiality and professionalism at all times
• Bring a positive, solutions‑oriented attitude to daily work
• Contribute to a collaborative, supportive, and efficient workplace

 

QUALIFICATIONS

Required

• 2+ years administrative experience
• 1+ years experience in inventory, logistics, or order management
• Proficiency in Microsoft Office and Google Suite
• Strong multitasking, planning, and organizational skills
• High attention to detail and accuracy
• Ability to work independently with minimal supervision
• Strong problem‑solving abilities and initiative
• Excellent communication and customer service skills
• Ability to work in a fast‑paced environment and stay self‑motivated

Preferred

• 2+ years experience in a medical or healthcare‑related environment
• Experience with Paylocity or similar payroll systems
• Comfort proposing new ideas and improving processes

WORKING CONDITIONS

• Fast‑paced office environment with frequent multitasking
• Regular interaction with patients, vendors, and medical offices
• Physical inventory checks multiple times per week
• Requires extended periods of standing, walking, and light lifting

 

 

 

How to Apply:

To apply for this role, please call 541-389-1505 to schedule an interview with an employment specialist. 

 

Apply Now