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Located in Bend, OR
Salary: $23
Wage: $23 per hour
Location: Bend, OR
Schedule: Monday-Friday; 9am-5pm
Length: 2 Months
The Executive Assistant provides high-level administrative and operational support to the General Manager and Executive Leadership Team. This temporary role ensures smooth daily operations, manages complex scheduling and communications, and supports guest, ownership, and leadership experiences with professionalism, discretion, and exceptional attention to detail.
Manage the General Manager’s priorities, calendar, communications, and travel
Anticipate needs and prepare materials for meetings and daily operations
Track follow-ups and ensure timely completion of key initiatives
Prepare and submit accurate monthly expense reports
Oversee daily office operations and administrative workflows
Manage office systems, supplies, mail distribution, and purchasing support
Provide light IT coordination and ensure office functionality
Attend weekly Executive Meetings and distribute clear meeting notes and action items
Coordinate agendas, documentation, and follow-through for internal meetings
Prepare polished reports, presentations, and correspondence
Serve as the primary point of contact for ownership and their guests
Coordinate itineraries, arrivals, and special requests
Support hosting of visitors and VIPs with professionalism and warmth
Plan executive team celebrations, recognition moments, and cultural touchpoints
Contribute to a positive, detail-oriented, service-driven workplace
Support departments across the organization during peak needs
Maintain confidential records and tracking systems (membership, HOA, real estate, assets, etc.)
Uphold high levels of professionalism, discretion, and service excellence
Protect confidential information and model organizational values
3–5+ years in admin, hospitality, luxury resort, or hotel operations
Experience supporting senior leadership or executive offices
Strong understanding of resort operations (Guest Services, Hotel, F&B, Events, Spa, Activities)
Excellent communication, organization, and multitasking skills
High discretion with confidential information
Ability to prioritize, adapt quickly, and work cross-functionally
Google suites(including google calendar)
Please call 541-389-1505 to schedule an interview with an Employment Specialist!
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