Accounting – Entry-Level Accountant (Construction Company)

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Located in Ocala, FL

Salary: $20.00-$25.00/hour

Accounting – Entry-Level Accountant (Construction Company)

Location: Ocala, FL
Pay Rate: $20–$25per hour
Schedule: Monday–Friday, 8:00 AM–5:00 PM

Job Title: Entry-Level Accountant

Job Summary

The Entry-Level Accountant / Accounting & Administrative Assistant supports the accounting department with daily accounts payable processing, job costing, and basic accounting functions while also assisting with general administrative and office support tasks. This role is ideal for a detail-oriented, organized individual seeking to build a foundation in construction accounting while contributing to overall office operations.

Key Responsibilities

Accounts Payable & Accounting Support

  • Receive, review, and enter vendor invoices into the accounting system

  • Match invoices to purchase orders, packing slips, and/or receiving documentation

  • Verify pricing, quantities, and terms

  • Code invoices to correct jobs, phases, and cost codes

  • Assist with correcting miscoded transactions

  • Resolve invoice discrepancies with vendors and internal teams

  • Prepare weekly AP check runs / ACH batches

  • Ensure invoices are properly approved prior to payment

  • Maintain organized digital and physical invoice files

  • Assist with monthly AP reconciliations and month-end close support

Job Costing & Construction Accounting Support

  • Support project managers with invoice and job cost questions

  • Maintain clean job cost data through accurate coding

  • Assist with organizing incoming invoices

  • Update inventory weekly in ComputerEase (as instructed)

  • Assist with updating fleet maintenance tracking sheets

Vendor & Document Management

  • Maintain vendor files and W-9 documentation

  • Assist with new vendor packets and vendor profile updates

  • Respond to vendor inquiries regarding payments

  • Track and manage lien waivers and notices to owners

  • Prepare waivers and tracking mechanisms for new jobs

  • Research outstanding payables tied to notices and obtain internal approval

Administrative & Office Support

  • Perform general administrative tasks (filing, scanning, copying, data entry)

  • Answer and route phone calls and emails professionally

  • Maintain and update office records and documents

  • Draft and proofread basic emails and internal communications

  • Manage incoming and outgoing mail

  • Monitor and order office supplies as needed

  • Assist with meeting preparation and coordination

  • Prepare quarterly newsletters and distribute to all employees

Cross-Department Support

  • Maintain certificates of insurance for company and subcontractors

  • Track and communicate safety meeting and training requirements

  • Provide administrative support to accounting, finance, project management, and HR as needed

  • Perform other duties as assigned

Skills & Qualifications

  • High school diploma or equivalent required; degree in accounting, finance, or business preferred

  • Strong attention to detail and accuracy

  • Basic understanding of accounting principles (or strong desire to learn)

  • Proficiency in Microsoft Excel, Word, and Outlook

  • Strong organizational and time-management skills

  • Ability to prioritize and multitask

  • Professional verbal and written communication skills

Core Competencies

  • Accuracy & attention to detail

  • Time management

  • Problem-solving mindset

  • Team-oriented and dependable

  • Willingness to learn and grow

  • Professional demeanor and confidentiality

Working Conditions / Physical Requirements

  • Ability to perform the above job duties and responsibilities

  • Lift and carry up to 25 lbs.

  • Climb stairs

  • Sit, stand, stoop, or bend for extended periods (8+ hours)

  • Maintain a professional appearance appropriate for an office environment and occasional interaction with clients, vendors, and field personnel

  • Keep an organized and clean workspace to support efficiency and professionalism

Referral Bonus Opportunity!

Know someone who would be a great fit? Refer them!
Earn $100–$500 per referral when your referral works 40 hours or more.
The more successful referrals you make, the more you can earn!

How to Apply

Email: Devin.Sias@ExpressPros.com
Walk-In: 1005 SW 10th St, Suite 102, Ocala, FL 34471
Call: 352-867-8055
Online: ExpressPros.com/Ocala

Express Office: Ocala
1005 Southwest 10th Street
Ocala, FL 34471
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