Accounting and Office Manager

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Located in Yuba City, CA

Salary: 25-35

Office Manager / Bookkeeper
Reports to: Head of Operations & HR, Owner
Type: Full-Time
Location: Office-based (not member-facing)

Position Summary
The Office Manager / Bookkeeper is responsible for running the day-to-day administrative and
financial operations of the business. This role ensures the office functions smoothly by
managing bookkeeping, records, construction administration, and property-related
documentation while maintaining accuracy, organization, and compliance across entities.
This is a back-office role and is not member-facing. Limited employee interaction occurs only
as needed for payroll processing, time-off tracking, workers’ compensation, and required
documentation.

Core Responsibilities

1. Office & Administrative Management
● Run day-to-day office operations and administrative workflows
● Maintain organized digital and physical filing systems
● Manage mail, records, and official business correspondence
● Ensure documentation standards are consistently followed
● Act as the administrative hub for all business entities

2. Bookkeeping & Financial Administration
● Handle bookkeeping across entities (coding, categorization, reconciliation)
● Manage accounts payable and invoice processing
● Maintain accurate financial records and supporting documentation
● Prepare reports and reconciliations for leadership review
● Support CPA and tax professionals with clean, organized records

3. Payroll, Time Off & Workers’ Compensation (Processing Only)
● Process payroll for construction employees
● Track employee time-off balances and usage
● Maintain payroll records and audit trails
● Process workers’ compensation paperwork and documentation
● Coordinate required filings and documentation with leadership and vendors

4. Property & Insurance Administration
● Track and maintain property tax records and deadlines
● Manage insurance documentation, renewals, and certificates
● Maintain Buildium records and tenant administrative oversight
● Support property-related billing and documentation

5. Construction Administration Support
● Organize construction project files, permits, plans, and approvals
● Track invoices, draws, lien waivers, and insurance certificates
● Maintain contractor and vendor documentation
● Support Construction Project Manager with administrative coordination
● Ensure construction paperwork is current, complete, and accessible

6. Compliance & Documentation
● Maintain accurate filing of HR and compliance records
● Ensure required forms, filings, and documentation are complete
● Support audits, inspections, and internal reviews
● Escalate discrepancies or missing documentation to leadership

What This Role Does Not Do
● Manage employees or performance
● Enforce policies or procedures
● Make payroll, HR, or budget decisions
● Manage construction schedules or contractors
● Handle member or tenant communication

Core Skills & Experience
● Strong bookkeeping and accounting experience
● High attention to detail and accuracy
● Experience managing multi-entity records
● Comfortable working independently with minimal supervision
● Strong organizational and documentation skills
● Experience with payroll processing and compliance preferred
● Familiarity with property management systems (e.g., Buildium) a plus

Success in This Role Looks Like
● Clean, accurate, and timely financial records
● Well-organized office and documentation systems
● Payroll and compliance handled without errors or delays
● Construction and property paperwork always current
● Leadership not pulled into administrative details

Why This Role Exists
This role creates a single point of accountability for back-office operations, allowing leadership
and operations teams to focus on execution, growth, and performance while ensuring the
administrative and financial foundation of the business is stable and compliant.

Apply Now