Accounts Payable / Office Assistant

Located in Roanoke, VA

Accounts Payable / Office Assistant

Position Summary

The Accounts Payable / Office Assistant is responsible for supporting daily accounting and administrative operations in a fast-paced office environment. This role manages accounts payable processes, maintains organized records, assists with office coordination, and provides general administrative support to ensure efficient business operations.

Key Responsibilities

Accounts Payable Duties

• Process vendor invoices accurately and in a timely manner
• Match purchase orders, receipts, and invoices for approval
• Prepare and issue payments including checks, ACH transfers, and credit card reconciliations
• Maintain vendor files and respond to vendor inquiries
• Reconcile statements and resolve billing discrepancies
• Assist with month-end closing and reporting activities
• Track expenses and maintain accurate financial records

Office Administration Duties

• Answer and direct phone calls, emails, and visitor inquiries
• Maintain office filing systems and company records
• Order and manage office supplies and equipment
• Assist with scheduling meetings, appointments, and project coordination
• Support management and staff with administrative tasks as needed
• Prepare documents, reports, and correspondence
• Help maintain organized job and project files

Qualifications

• High school diploma or equivalent required; associate degree in accounting or business preferred
• Previous experience in accounts payable, bookkeeping, or office administration preferred
• Proficiency in Microsoft Office Suite, especially Excel and Outlook
• Experience with accounting software is a plus
• Strong organizational skills and attention to detail
• Ability to prioritize tasks and meet deadlines
• Excellent communication and customer service skills
• Ability to work independently and as part of a team

Work Environment

• Full-time, in-office position
• Professional office setting with regular interaction with vendors, customers, and team members