Office Manager

Located in Key Largo, FL

Salary: 70-80K

Office Manager 

 

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Position Summary

The Office Manager is responsible for overseeing daily administrative operations, ensuring efficient office procedures, supporting staff productivity, and maintaining a professional work environment. This role coordinates office systems, vendor relationships, scheduling, communication, and administrative support functions across the organization.

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Key Responsibilities

Office Administration

• Manage day-to-day office operations and administrative activities
• Maintain office supplies, equipment, and vendor relationships
• Coordinate facility maintenance and office organization
• Develop and improve office procedures and workflows
• Handle incoming calls, emails, mail, and visitor coordination

Team & Calendar Coordination

• Schedule meetings, appointments, and company events
• Coordinate travel arrangements and accommodations when required
• Maintain executive calendars and meeting logistics
• Prepare agendas, reports, and meeting minutes

Financial & Operational Support

• Assist with invoicing, expense tracking, and purchase orders
• Support payroll coordination and timesheet collection
• Maintain organized filing systems and company records
• Assist with budgeting and office expense management

Human Resources Support

• Support onboarding and offboarding processes
• Maintain employee records and internal communications
• Coordinate training schedules and company activities
• Ensure compliance with company policies and procedures

Communication & Customer Service

• Serve as a primary point of contact for administrative matters
• Maintain professional communication with clients, vendors, and staff
• Support internal coordination between departments
• Help maintain a positive and productive office culture

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Qualifications

• Bachelor’s degree in Business Administration or related field preferred
• 3+ years of office management or administrative experience
• Strong organizational and multitasking skills
• English and Spanish required for the role 

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