Executive Assistant to CEO (Temp/contract)

Located in San Antonio, TX

Salary: $28 to $40 DOE

Executive Assistant (Temporary Leave Coverage)

Reports to: Chief Executive Officer

Position Overview

This role is a temporary fill-in assignment supporting the Chief Executive Officer during an employee leave period anticipated to last approximately 8–10 weeks.

The Executive Assistant is responsible for providing high-level administrative and organizational support to the CEO. This position serves as a key point of contact for internal and external stakeholders, coordinates executive communications, manages scheduling and logistics, and supports special projects and leadership initiatives.

Key Responsibilities

• Manage the CEO’s daily workflow and calendar, ensuring awareness of upcoming commitments, priorities, and organizational matters.
• Coordinate complex scheduling, including meetings, conference calls, and travel arrangements.
• Organize and facilitate executive meetings, leadership events, and board-related activities, including logistics and preparation materials.
• Serve as liaison between the CEO and internal leadership teams, board members, vendors, clients, and external stakeholders.
• Handle internal and external communications, including screening calls and maintaining professional communication on behalf of the CEO.
• Support executive outreach initiatives and assist with special projects that may impact the organization.
• Exercise sound judgment regarding meeting and event-related expenditures within approved budgets.
• Coordinate offsite leadership meetings, including venue selection, travel coordination, and meeting logistics.
• Prepare and distribute presentations, reports, correspondence, spreadsheets, and other executive materials with a high level of accuracy and professionalism.
• Draft and edit confidential communications and executive documentation.
• Assist with preparation of leadership and board meeting materials within designated deadlines.
• Process expense reports and timesheets, including review and approvals as delegated.
• Identify opportunities to improve administrative processes, workflows, and operational efficiencies.
• Maintain filing systems, records management processes, and databases.
• Serve as the primary point of contact for administrative inquiries and support needs.
• Perform additional duties as assigned.

Qualifications

• Bachelor’s degree in Business Administration or related field preferred; equivalent experience considered.
• Minimum of 7 years of experience providing executive-level administrative support.
• Prior supervisory experience preferred.
• Advanced proficiency in Microsoft Office Suite, including Word, Excel, PowerPoint, and Outlook.
• Strong knowledge of office management systems and administrative procedures.
• Excellent grammar, proofreading, and attention to detail.
• Professional demeanor with strong reliability and discretion.
• Ability to multitask and work effectively in a fast-paced environment.
• Excellent verbal and written communication skills.

Assignment Details

• Temporary assignment covering an employee leave of absence
• Estimated duration: 8–10 weeks
• Mon-Fri, 8 am to 5 pm (OT as needed). Onsite with half day Fridays.

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