Administrative Assistant

Top Job

Located in Utica, NY

Salary: $18.00 - $19.00

Medical facility in Herkimer is seeking a highly organized and proactive Administrative Assistant to join their dynamic team. This essential role involves providing comprehensive administrative support across various departments, ensuring smooth daily operations and fostering an efficient office environment. The ideal candidate will possess strong office management skills, excellent communication abilities, and proficiency with a wide range of computer applications.

Responsibilities

• Manage front desk operations, greeting visitors and directing calls with professionalism and courtesy
• Upkeep and typing of all handouts and documents
• Responsible for handling incoming calls and messages
• Maintain organized filing systems, both physical and digital, ensuring easy retrieval of documents
• Call patients to confirm upcoming appointments
• Responsible for handling Mass Mailings
• Perform data entry tasks accurately using Microsoft Office and other relevant software
• Support calendar management by scheduling appointments, meetings, and reminders for staff
• Handle clerical duties such as proofreading documents, preparing correspondence, typing, making copies, data entry, and managing mail distribution
• Correspondence for all departments, including program reports, fiscal reports, charts and other material of non-routing nature.
• Greets callers in person and on telephone and provide requested information or refer to appropriate staff member.
• Compose and type routine correspondences
• Gives or mails out general information on agency services and programs, including brochures or other prepared material.
• Compose and type routine correspondence.
• Type patient folders and correspondence.
• Perform other related duties as assigned.
• Minimal lifting: 10 lbs.

Qualifications:

• Proficient in Microsoft Office Suite Products is required
• Excellent communication skills is required
• Ability to multi-task is essential

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