We are seeking a highly organized and proactive Office Coordinator to support leadership and ensure smooth day-to-day office operations. This role is ideal for someone who thrives in a fast-paced environment, enjoys wearing multiple hats, and takes pride in delivering excellent client service.

Key ResponsibilitiesExecutive Support

• Manage complex calendars, appointments, and scheduling
• Coordinate meetings, prepare agendas, and track action items

Office Management

• Oversee daily office operations and administrative systems
• Maintain office supplies, vendor relationships, and service contracts
• Develop and improve office procedures to increase efficiency
• Coordinate with field teams to ensure seamless communication between office and job sites

Client Experience & Front-Facing Role

• Manage incoming inquiries with professionalism and warmth
• Support client onboarding, proposals, and follow-ups

Qualifications

• 3-5 years of experience as an Administrative Assistant or similar role
• * Minimum 2 years of experience with QuickBooks Online (QBO)
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook)
• Strong communication, organizational, and multitasking skills
• High attention to detail and ability to meet deadlines
• Professional phone manner and customer service skills
• Ability to communicate clearly and effectively
• Ability to work independently and as part of a team
• Experience in the construction industry
• Familiarity with construction terminology, job costing, or project-based environments