Administrative Assistant

Top Job

Located in Wellesley, MA

Salary: $50,000-$60,000

Administrative Assistant

Wellesley, MA | Hybrid Schedule

Salary Range: $50K-$60K annually DOE

 

Established real estate advisory firm focused on affordable and mixed-income housing planning, development, and monitoring services throughout Massachusetts and New England.

 

This Administrative Assistant role supports affordable housing compliance, homeowner qualification, and resale coordination for regulated homeownership programs.

 

Responsibilities

• Assist with affordable housing qualification activities including application review, income verification, and compliance documentation
• Support resale and transaction coordination including disclosures, regulatory paperwork, and file tracking
• Review applicant files to ensure compliance with affordable housing program guidelines
• Coordinate property visits, take photos, and maintain accurate project and listing records
• Assist with annual homeowner certifications and ongoing monitoring activities
• Communicate with applicants, homeowners, attorneys, municipalities, and lenders regarding required documentation
• Facilitate resale and mini-lottery processes between buyers and sellers
• Prepare forms and maintain organized electronic files
• Track deadlines and maintain accurate reporting

 

Required Qualifications

• At least 2+ years of administrative, customer service or related experience required
• Strong attention to detail and ability to manage compliance-sensitive documentation
• Proficiency in Microsoft Word and Excel
• Valid driver’s license and reliable transportation required for property visits (mileage reimbursement provided)

 

Preferred Qualifications

• Real estate paralegal experience or Massachusetts real estate license preferred
• Exposure to affordable housing, housing lotteries, or regulatory real estate programs
• Familiarity with Spectrum affordable housing qualification standards
• Interest in working with municipalities, developers, and programs

 

The schedule for this position is Monday-Friday, 9AM-5PM. This is a hybrid role with 2 days in-office and 3 days remote. This is a Direct Hire opportunity.

 

Benefits:

• Competitive compensation
• Hybrid work schedule
• Health insurance contribution
• 401(k) with company match after one year FTE
• Paid time off (vacation, sick leave, holidays)
• Annual bonus opportunity
• Mileage reimbursement

If interested, please send resume to jobs.actonma@expresspros.com .

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