Administrative Assistant

Top Job

Located in Monroe, NC

Salary: $19.00

Administrative Assistant – must have strong attention to detail in fast pace environment. Bilingual Spanish Preferred

Pay: $19.00/hour
Schedule: Monday–Thursday, 7:00 AM – 5:30 PM (Summer: 4-day, 10-hour schedule)

Position Summary

We are seeking a highly organized and detail-oriented Administrative Assistant to support daily departmental operations. This role requires strong accuracy, the ability to manage confidential and time-sensitive information, and excellent communication skills. The Administrative Assistant will support application processing, records management, scheduling, onboarding coordination, and general office administration in a fast-paced environment.

Key Responsibilities

• Manage and coordinate the full application processing workflow, including intake, review, verification, and completion within required timelines

• Maintain accurate and organized records in compliance with applicable regulations and internal policies

• Support and track application verification processes and related documentation

• Provide administrative support for onboarding and coordination of new temporary staff as needed

• Maintain scheduling systems, calendars, and departmental appointments

• Coordinate and schedule orientation and training sessions for temporary staff on a recurring basis

• Serve as a primary point of contact for internal and external inquiries, providing timely and professional customer service

• Prepare, organize, and distribute correspondence and communications across multiple channels

• Maintain departmental files, documentation, and master records

• Generate routine reports and assist with data tracking and reporting as needed

• Support purchasing and supply coordination, including inventory tracking and ordering assistance

• Assist with meeting preparation, agendas, and meeting minutes as required

• Coordinate travel arrangements and expense documentation for departmental staff

• Provide backup administrative support across departmental functions when needed

• Perform additional administrative duties as assigned

Required Skills & Qualifications

• High attention to detail and strong organizational skills

• Ability to manage multiple deadlines and prioritize tasks effectively

• Strong written and verbal communication skills

• Proficiency in Microsoft Office and general office systems

• Ability to handle confidential information with discretion

• Strong customer service mindset and professional demeanor

• Ability to work independently and as part of a team in a structured environment

Preferred Qualifications

• Associate’s degree in Business Administration or related field, or equivalent combination of education and experience

• Bachelor’s degree in Business Administration or related field preferred

• Bilingual abilities a plus

• Previous administrative or office coordination experience strongly preferred

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