Administrative Assistant

Located in Pensacola, FL

Salary: DOE

Job Title: Administrative Assistant

Work Schedule: Monday - Friday, 8:00 am - 5:00 pm

Position Type: Evaluation Hire

Starting Salary: DOE 

Job Description:

Overview: We are seeking an Administrative Assistant to join the team at a well-established general contractor/building supply company. This position plays a pivotal role in ensuring the smooth day-to-day operations of their office. The ideal candidate will provide essential administrative support and assist in managing various office tasks.

Key Responsibilities:

1. Administrative Support: Provide comprehensive administrative support to the office staff, including but not limited to handling phone calls, email correspondence, and scheduling appointments.

2. Data Entry: Accurately input and maintain data related to projects, orders, and inventory using relevant software and tools.

3. Customer Service: Interact with customers in a professional and friendly manner, addressing their inquiries and providing information on products and services.

4. Supplies Management: Assist in managing office supplies and inventory, ensuring adequate stock levels are maintained.

5. Filing and Documentation: Organize and maintain physical and electronic files, ensuring documents are easily accessible when needed.

6. Assist in Payroll: Support in the preparation and processing of employee payroll, ensuring accuracy and compliance with company policies.

7. Reporting: Generate routine reports, as needed, to assist management in decision-making processes.

8. Team Collaboration: Work closely with other office staff and management to ensure a cohesive and efficient office environment.

9. Compliance: Ensure compliance with company policies, procedures, and safety regulations.

Qualifications:

• High school diploma or equivalent; additional education or relevant certification is a plus.
• Proven experience in an administrative or office support role is preferred.
• Proficient in Microsoft Office Suite (Word, Excel, Outlook).
• Excellent communication skills, both written and verbal.
• Strong organizational and multitasking abilities.
• Attention to detail and a commitment to accuracy.
• A positive and proactive attitude with the ability to work well in a team.
• Knowledge of construction and building supply industry is a bonus but not required.

 

If you are a highly organized, detail-oriented individual who is ready to contribute to our dynamic team, please submit your resume and a cover letter explaining your qualifications and interest in the position. We look forward to reviewing your application.

Note: This job description is intended to convey information essential to understanding the scope of the role. It is not an exhaustive list of responsibilities and duties and may be subject to change based on business needs.

 

How to Apply 

 

Call our office line at 850-494-1776

 

 

 

About Express Employment Professionals:
Express can help you find the type of job that is a perfect fit for your needs and abilities, and you'll never pay a fee for our services and support. Whether you're looking for a full-time position, part-time work, or a more flexible schedule, Express can place you in a wide range of jobs that meet your employment goals, including Administrative, Commercial, and Professional positions. In 2022 we put over 1,349 people to work in the Pensacola area. Let us help you today!

 

Benefits Available to Eligible Express Associates:
• Medical Plan
• Dental Plan
• Holiday Pay (6 Days Observed)
• Vision/Eyewear Plan
• Vacation Pay
• Life Insurance
• Prescription Drug Reimbursement
• Short-Term Disability
• Referral Bonuses

 

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