Administrative Coordinator (CPA Firm)

Located in Grand Rapids, MI

Salary: $22/hr-$25/hr + BOE

Administrative Coordinator Job Summary:

A well-established CPA firm is seeking a dependable and detail-oriented Administrative Coordinator to join their team. This position serves as the front desk and primary administrative support for the office. The ideal candidate will be professional, highly organized, and capable of handling sensitive information with discretion. This is a long-term opportunity with a company known for strong employee tenure and a collaborative, team-oriented environment.

Administrative Coordinator Responsibilities:

• Front desk management including greeting clients, managing foot traffic, and maintaining a professional first impression
• Handling a multi-line phone system, screening and directing calls, and responding to general inquiries
• Coordination and tracking of incoming documents, including scanning, organizing, and filing both physical and digital records
• Accurate entry and maintenance of client information across multiple internal systems
• Support of daily office operations, including scheduling, coordination of internal tasks, and general administrative support
• Preparation and organization of client files and documentation to ensure accuracy and completeness
• Assistance with bookkeeping, payroll, and other accounting-related tasks based on experience and capability
• Monitoring for discrepancies in client information, documentation, and records, ensuring a high level of accuracy
• Maintaining strict confidentiality when handling sensitive financial and client data
• Providing support to multiple team members in a small office environment where responsibilities may shift based on business needs

Schedule & Pay:

• Part-time, 2-3 days per week. Office hours Monday-Thursday, 9:00 AM – 5:00 PM. Full-time hours during tax season.
• $22-$25/HR BOE

Administrative Coordinator Qualifications:

• Previous experience in an administrative, front desk, or office support role within a professional environment
• Demonstrated ability to maintain a high level of accuracy and attention to detail in a fast-paced setting
• Strong customer service and interpersonal skills with the ability to interact professionally with clients and team members
• Experience handling confidential or sensitive information with discretion and integrity
• Proven ability to learn new systems quickly and navigate multiple software platforms efficiently
• Strong organizational skills with the ability to manage multiple priorities and follow through on tasks
• Effective written and verbal communication skills
• Ability to work both independently and collaboratively within a small team environment
• Reliable, dependable, and interested in a long-term opportunity with a stable organization
• Prior exposure to accounting, bookkeeping, or financial environments is a plus but not required

Apply Now!

• Quick Apply Here
• Send Grant your resume: grant.stevens@expresspros.com
• Give our office a call: 616-281-0611
• Stop by our office: 1760 44^th Street SW, Suite 10, Wyoming, MI 49519, Inside the Chateau Centre

Location: Grand Rapids, MI

Position Type: Full-time, Evaluation hire   

 

What Makes Express Employment Professionals Different?

Express Employment Professionals is a local employment agency that has been helping people find great jobs in Grand Rapids since 1996. We focus on helping people find permanent, long term positions at some of the best companies in the area. Every week we are actively working with 130+ companies in the Greater Grand Rapids area.

Express has a wide variety of jobs available, including:

• Light Industrial
• Skilled Trades
• Administrative
• Professional

Benefits of working with Express:

• Weekly Pay
• Medical, Dental, Vision, Short-Term Disability, and Life Insurance
• 401(K) Savings Plan
• Holiday and Vacation Pay
• Scholarship programs
• Free Online Training

Apply today on the ExpressJobs app! Search for other great job openings in your area, build your profile, and apply, all from your mobile device. Available in the Apple App Store or Google Play.

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