Project Manager Administrative

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Located in San Jose, CA

Salary: $25.00-$31.00

Project Manager - Administrative

Location: San Jose, CA
Schedule: Full-time | Monday–Friday, Day Shift
Position Type: Contract-to-Hire
Pay: $25.00–$31.00 per hour (based on experience)

About the Opportunity

This role supports the Project Manager and project team by providing day-to-day project coordination, administrative support, and organizational assistance on active construction projects. The ideal candidate is highly organized, self-motivated, and comfortable working in a fast-paced environment while balancing multiple priorities. This position offers hands-on exposure to construction project workflows and collaboration with internal teams, clients, and external partners. [JobOrderDetails | PDF]

Duties

• Support the Project Manager with general project coordination, reporting, and administrative tasks
• Communicate and collaborate with clients, contractors, and external project stakeholders
• Assist with preparation of meeting materials, reports, logs, and project documentation
• Help develop and maintain project planning and monitoring tools
• Coordinate priorities and follow up on action items with Project Managers and team members
• Maintain project calendars and notify the team of upcoming deadlines
• Track active projects to ensure proper handoff and progress through completion

Requirements

• 3–5 years of administrative or clerical experience; project coordination experience preferred
• Associate degree in Business Administration, Construction, Project Management, or equivalent work experience
• Ability to work independently while contributing effectively within a team
• Strong organizational skills with attention to detail and follow-through
• Proficiency with MS Office Suite, spreadsheets, and database tools
• Experience with Bluebeam; Procore, ACC, or PlanGrid preferred
• Excellent proofreading and written communication skills
• Must be authorized to work in the U.S.

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