Project Coordinator- Sign Scheduler

Top Job

Located in Dallas, TX

Salary: 24-27

Job Title: Sign Production Technician

Location: Dallas
Job Type: Full-Time
Pay: $24–$27/hour DOE

Position Overview

The Project Coordinator & Scheduler plays a key role in ensuring our signage projects run smoothly from approval to installation. The primary responsibility of this role is coordinating installations nationwide by working with partner sign companies, installers, electricians and other vendors to ensure projects are completed on time and to specification.

A secondary responsibility includes assisting with preparing proposals and estimates for new business opportunities.

Because this is highly-detailed work, this position requires very strong organization, communication skills and the ability to manage multiple projects simultaneously.

This is not a graphic design role, although design knowledge is a plus. 

Key Responsibilities

• Operate large-format printers, plotters, laminators, and sign production equipment
• Produce and install vinyl graphics and signage materials
• Pre-flight artwork files and prepare proofs for production
• Create and fabricate signs using acrylic, metal, wood, vinyl, and other materials
• Utilize laser cutters, CNC routers, and panel saws as needed
• Read and interpret layouts, shop drawings, and fabrication requirements
• Ensure quality, accuracy, and consistency on all production jobs
• Maintain organized production files and workflow processes
• Coordinate with internal teams, vendors, and installers to meet deadlines
• Maintain a clean, safe, and efficient production environment

Project Coordination & Scheduling

• Coordinate with local sign companies and installers across the United States to bid local project work, including following through to ensure all parties understand their roles, responsibilities and compensation for each job.
• Schedule installations and manage timelines to ensure projects stay on track.
• Where required, assist in obtaining permits in local jurisdictions, which often requires research work and details paperwork.
• Serve as the primary communication liaison between clients, installation partners, and internal team members.
• Confirm site readiness, installation requirements, and logistics prior to installation dates.
• Track project progress and proactively resolve scheduling or installation issues.
• Maintain detailed records of project status, installation schedules, and partner communications.
• Ensure installations meet company quality standards and client expectations.
• Assist with invoicing and payments to vendors, as needed.

Estimating & Proposal Support (Secondary Responsibility)

• Prepare estimates and proposals for signage projects.
• Review project specifications, site information, and design requirements.
• Work with Design Team to produce quality mock-ups for projects.
• Request and evaluate pricing from fabrication and installation partners.
• Prepare quotes, work orders, and project documentation.
• Assist in maintaining pricing templates and estimating processes.

Qualifications

• 2+ years of experience in project coordination, project management, estimating, or administrative support (sign industry experience preferred but not required).
• Strong organizational and time management skills.
• Ability to manage multiple projects simultaneously.
• Excellent written and verbal communication skills.
• Comfortable coordinating with vendors, contractors, and clients.
• Strong attention to detail.
• Proficiency with Microsoft Office, Google Workspace, and project management tools.
• Ability to work independently in a remote environment.

Preferred Experience

• Experience working with sign companies, construction trades, or project-based businesses.
• Familiarity with sign types, installation processes, or permitting.
• Experience preparing estimates or proposals.
• Familiarity with project management tools such as Trello, Asana or Microsoft Teams.
• Familiarity with Hubspot is a big plus (but not required)
• Familiarity with Corebridge is a plus (but not required)
• Spanish language proficiency a plus

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