Admin Coordinator -  Part Time

Top Job

Located in Bend, OR

Salary: $22-$28

Admin Coordinator -  Part Time

 

 

Wage: $22-$28 DOE

Location: Bend, OR

Schedule: Flexible, as long as 20 hours are met

Employment Type: Part-Time

 

 

Position Summary

The Admin Coordinator supports the Executive Director and the broader organization by managing core administrative, financial, and donor-related operations. This role ensures accurate data, efficient daily workflows, and reliable execution of administrative and donor processes. The ideal candidate is tech savvy, adaptable, detail-oriented, and comfortable learning new systems, especially with an upcoming CRM merge. This is a fast-paced, team-oriented environment where flexibility and initiative are essential.

 

Key Responsibilities

• Maintain accurate donor records, gifts, and interactions in eTapestry.
• Process and reconcile donations (cash, check, and online).
• Keep donor data clean, organized, and consistently updated.
• Prepare and send donor acknowledgments and thank you letters.
• Track, process, and prepare invoices and payments (primarily A/P).
• Maintain financial records and support monthly reporting.
• Manage incoming calls, emails, mail, and general inquiries.
• Perform data entry, filing, scheduling, calendar management, and office supply ordering.
• Support leadership with projects, timelines, and cross-department communication.
• Contribute as a flexible, collaborative team member willing to wear multiple hats.

 

Qualifications

• Strong organizational skills, attention to detail, and overall tech savvy.
• CRM experience (eTapestry preferred) and proficiency in Microsoft 365.
• Experience with bill pay or basic financial processes; basic accounting/bookkeeping preferred.
• Nonprofit or donor relations experience preferred.
• Spanish language ability is a plus.
• Ability to learn new systems quickly and support a smooth transition during the upcoming CRM merge.

 

Please call 541-389-1505 to schedule an interview with an Employment Specialist!

Apply Now