Bookkeeper-Admininstrative Assistant

Located in Plymouth, WI

Salary: $20.00-$24.00/hour

 

Bookkeeper / Administrative Assistant

 

The purpose of this job is to perform the accounting and bookkeeping duties of the business along with internally supporting the owner, sales and operational functions of the business. Primary tasks include Quickbooks accounting, payroll, creating estimates and invoices, helping to schedule job site visits, get stain matches, manage change orders, coordinate vehicle maintenance, along with other basic administrative office duties.

 

Duties:

• Create formal estimates in Quickbooks
• Create invoice from estimate using Quickbooks
• Track accounts receivables and payables Issue checks and follow up on time
• Send out statements for overdue invoices
• Complete payroll and appropriate tax info on time as needed
• Answer phone calls and get mail
• Maintain organized company, employee and customer files
• Track and update SP&S spreadsheets
• Order supplies for the office
• Get quarterly info to accountant for forms 940 and 941
• Track monthly budget numbers
• File any necessary information

Other administrative tasks include working with the Operations Manager to:

• Schedule and update jobs in Jobber
• Manage change orders and assist with job tracking
• Contacting customers to get paint colors, stain matches and address any concerns
• Coordinate vehicle maintenance

Qualifications:

• Quickbooks
• MS Word, MS Excel
• Able to work well with other team members as well as on your own
• Strong organization skills
• Strong communication skills
• Attention to detail along with
• The ideal candidate will be able to solve problems and work independently when needed.
• Bachelor’s Degree in Accounting, Business or finance is desired but will consider 4 years of Quickbooks experience in lier of degree

 

Job is for full time work 30 - 40 hrs per week Monday – Friday – normal business hours

Pay range $20 - $24 per hour depending on experience

 

Benefits (if/when hired on)

• training, retirement, vacation, holiday and supplemental insurance.

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