Administrative Assistant

Located in Central Point, OR

Salary: $20-23 DOE

Express has partnered with a dynamic and growing commercial plumbing company that also manages a portfolio of rental properties. They take pride in delivering top-notch plumbing solutions their clients while maintaining and enhancing their rental properties. As they expand operations, we are seeking a highly organized and detail-oriented Administrative Assistant to join their team and contribute to the efficient functioning of their business.

Position Overview: As an Administrative Assistant, you will play a crucial role in supporting the day-to-day operations of their commercial plumbing company and rental property management. You will be responsible for a variety of administrative tasks, ensuring smooth communication, efficient scheduling, and effective coordination of various activities.

Key Responsibilities:

1. Phone and Email Management:

   • Answer and direct incoming calls professionally.
   • Manage and respond to emails, forwarding important messages to the appropriate parties.

2. Payment Processing:

   • Post payments accurately and in a timely manner.
   • Generate invoices and receipts for clients.

3. Travel Coordination:

   • Schedule travel arrangements for plumbing crews, ensuring timely arrivals and departures.
   • Handle accommodations and logistics for out-of-town jobs.

4. Rental Property Management Support:

   • Assist in managing rental properties, including tenant communication and addressing maintenance requests.
   • Maintain accurate records of rental payments and expenses.

5. Office Organization:

   • Maintain an organized and efficient office space.
   • Order and manage office supplies as needed.

6. Documentation and Filing:

   • Keep accurate records of job details, payments, and rental property information.
   • Ensure all documentation is filed appropriately for easy retrieval.

Qualifications:

• Proven experience as an administrative assistant or in a similar role.
• Strong organizational and multitasking skills.
• Excellent communication and interpersonal abilities.
• Proficient in Microsoft Office Suite and other relevant software.
• Experience in the plumbing or property management industry is a plus.

Position is fulltime Monday-Friday 8am-5pm. 

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