SALES ADMINISTRATOR

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Located in McMinnville, OR

Salary: $25+ DOE

SALES ADMINISTRATOR

$25.00 + DOE

 

THE OPPORTUNITY

We're creating a new Sales Administrator role to support our growing sales operation. This person keeps the pipeline moving, the data clean, the clients informed, and the team organized. It's a high-visibility position — you'll work directly with sales leadership and interact with clients regularly.
This is an entry-level pay position with real upward mobility. We promote from within and reward people who show up and perform. If you're sharp, reliable, and want to learn how a sales organization runs, this role can evolve into something much bigger.

WHAT YOU'LL DO

• Distribute and track inbound leads to ensure no opportunity falls through the cracks
• Reach out to potential new customers and existing clients to generate interest, schedule appointments, and keep relationships warm
• Support inside sales efforts — following up on quotes, checking in on open proposals, and helping move deals forward
• Manage and update the CRM — keeping contacts, activities, and pipeline stages current
• Generate and send weekly sales reports to management and the sales team
• Assist with proposal and contract preparation — formatting, sending, tracking, and filing executed documents
• Coordinate between sales and other internal departments to ensure smooth handoffs
• Schedule site walks, calls, and client meetings for the sales team
• Support client onboarding — sending welcome communications and coordinating initial steps
• Maintain organized records of bids, contracts, and client documentation
• Identify process gaps and help build better workflows — your input will be heard

 

WHAT WE'RE LOOKING FOR

• Organized and detail-oriented — you notice what others miss
• Strong written and verbal communication skills — you can send a clear, professional message without overthinking it
• Comfortable with technology — CRM systems, spreadsheets, and document tools are easy to pick up
• Reliable and self-directed — you don't need someone standing over your shoulder
• Team player with a positive attitude
• Prior experience in an administrative, sales support, or customer service role is a plus but not required
• Experience in construction, trades, or the security/fire industry is a bonus

 

GROWTH & EARNING POTENTIAL

This role is designed to grow. As you learn the business and demonstrate your value, performance-based pay gets added to your base rate. People who excel here develop a strong foundation in how a sales organization operates — creating real paths forward in account management, inside sales, and sales leadership as we expand.

 

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