Senior Executive Assistant

Top Job

Located in Costa mesa, CA

Salary: $70,000

Senior Executive Assistant / Senior Administrator to the President (PowerPoint Focus)

Location: Costa Mesa, CA
Schedule: Monday–Friday, 7:00 AM – 4:00 PM (flexibility required based on business needs)
Compensation: $70,000 annually

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About the Role

We are seeking a highly organized, polished, and proactive Senior Executive Assistant / Senior Administrator to directly support the President of a multi-country organization. This is not a traditional administrative role—this position plays a critical part in managing executive priorities, coordinating cross-functional communication, and delivering high-level business presentations.

The ideal candidate thrives in a fast-paced environment, anticipates needs before they arise, and brings both structure and creativity to their work—especially when it comes to building impactful PowerPoint presentations and supporting strategic initiatives.

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Key Responsibilities

Executive Support / Calendar Management

• Manage complex calendars, coordinate meetings across multiple time zones, and ensure the President is prepared, prioritized, and operating efficiently
• Schedule and coordinate executive meetings, agendas, and logistics

Presentation Development (Critical Function)

• Create, edit, and refine high-quality PowerPoint presentations for internal and external audiences
• Translate ideas, data, and direction into clear, visually compelling, and polished presentation decks
• Ensure accuracy, consistency, and strong visual storytelling across all materials

Vendor & Partner Coordination

• Serve as a point of contact for vendors and external partners
• Manage communication, track deliverables, and ensure timelines and expectations are met

Project Coordination / Special Projects

• Support and manage key initiatives on behalf of the President
• Ensure organization, follow-through, and execution across multiple priorities

Administrative & Operational Support

• Assist with reporting, document preparation, and internal communication
• Support cross-functional coordination to keep projects and communication flowing smoothly

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Qualifications

• 5+ years of experience in a Senior Administrative Assistant, Executive Assistant, or Executive Support role
• Proven experience supporting C-level executives or senior leadership
• Advanced proficiency in Microsoft PowerPoint (required)
• Strong organizational and time-management skills with the ability to manage competing priorities
• A creative mindset with the ability to build polished, professional presentations
• Excellent written and verbal communication skills
• High level of professionalism, discretion, and attention to detail
• Ability to anticipate needs and take initiative without constant direction

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Core Skills & Keywords (for visibility)

Executive Assistant, Senior Administrator, Administrative Support, Executive Support, Calendar Management, PowerPoint Presentations, Presentation Design, Microsoft Office, Vendor Management, Project Coordination, Office Administration, C-Level Support, Business Presentations, Data Presentation, Communication Skills

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Why This Role

This is a high-impact role supporting executive leadership where organization, communication, and presentation skills directly influence business outcomes. Ideal for candidates who want to operate at a senior level and be a trusted partner to leadership.

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How to Apply

Apply Online: www.expresspros.com
(Costa Mesa Office)

Text: APPLY to 714-676-5198
Email: Jobs.CostaMesaCA@ExpressPros.com

Apply In Person: 2961 W. MacArthur Blvd., Suite 216, Santa Ana, CA 92704

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Equal Opportunity Statement

We are an Equal Opportunity Employer and comply with all applicable federal, state, and local employment laws, including California’s Fair Employment and Housing Act (FEHA). Employment decisions are made without regard to any protected status under applicable law.

Employment eligibility will be verified through the E-Verify program. All new hires must be authorized to work in the United States. Background checks and/or drug screening may be required where permitted by law.

 

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