Temporary Administrative Support Specialist - Baton Rouge

Temporary

$18-20  / Hr.

Monday – Friday 8 am – 4:30 pm

Position Overview

The Administrative Support Specialist is responsible for owning key administrative, reporting, and coordination processes that support operational execution. This role serves as a central point of contact across multiple workstreams, ensuring accuracy, timeliness, and consistent follow-through. Success in this role requires strong organizational skills, attention to detail, and effective communication.

Core Responsibilities

• Own and maintain operational administrative processes, including reporting, tracking, documentation, and coordination of active work orders.
• Manage vendor and customer communications by responding to routine inquiries, providing status updates, and escalating issues when appropriate.
• Independently identify and resolve routine operational issues using established procedures to minimize delays.
• Support team operations through project coordination, logistics tracking, follow-ups, and status reporting.
• Collaborate with internal stakeholders to ensure workflows remain aligned and deliverables are completed on time.

Key Areas of Support

• Price onsite jobs by reviewing customer quotes and validating accuracy against completed work orders.
• Process change order requests by reviewing scope changes, compiling documentation, and routing requests to remote Onsite Project Coordinators for customer approval.
• Prepare and manage billing documentation, ensuring accuracy before submitting to Accounts Receivable for invoicing.
• Track returned equipment and materials in CalMapp (work order tracking system), maintaining accurate records and resolving discrepancies.
• Submit repair estimates to remote onsite project coordinators and follow through with approval or rejection to ensure timely closure.

Success Factors / Qualifications

• Strong organizational skills with the ability to manage competing priorities effectively.
• close attention to detail when handling pricing, documentation, and system tracking.
• Clear and professional written and verbal communication skills.
• Self-motivated with strong follow-up habits and the ability to work independently.
• Experience in administrative support, operations coordination, customer service, or project support preferred.
• Comfort working with internal systems, work orders, and documentation in a fast-paced environment.

Express Employment Professionals has a variety of job opportunities available. We place individuals in fields such as light industrial, skilled trades, office services, and professional fields. Whether you are looking for part-time, full-time, contract, evaluation hire, or direct hire positions, our team is available to assist you. We operate in the following areas: East Baton Rouge Parish,  West Baton Rouge Parish, and Livingston Parish. Please give us a call at (225) 448-0130 to learn how our team may be able to assist you with your employment needs.

A full description of all open employment opportunities can be found on our website: www.expresspros.com/Dtbatonrougela 

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