Office Support Specialist

Top Job

Located in Jacksonville, NC

Salary: $16/hr

Job Title: Office Support Specialist

Location: Jacksonville, NC

Schedule: Monday through Friday, dayshift hours

Pay: $16/hr, Salary Grade 57

Position Summary
We are seeking a detail-oriented and organized Office Support Specialist to assist with administrative, financial, and operational tasks. This role plays a key part in ensuring accurate records, efficient purchasing processes, and smooth day-to-day office operations.

Key Responsibilities

• Obtain and maintain new vendor information
• Enter, track, and retrieve work orders, attendance, and maintenance inventory data
• Manage purchase orders, including budget codes, descriptions, and invoice matching
• Run and compile budget and financial reports
• Process accounts payable documentation and monitor invoice status inquiries
• Maintain accurate financial and accounting records using computerized systems
• Support year-end financial closeout activities
• Coordinate travel arrangements and reimbursements for staff training and classes
• Track and manage uniform inventory for schools and maintenance staff
• Handle general office duties including multi-line phone system, mail distribution, and filing
• Complete employee injury report forms and other required documentation
• Perform additional duties as assigned by Maintenance leadership

Required Skills & Qualifications

• Strong knowledge of grammar, spelling, vocabulary, and professional communication
• Solid understanding of office procedures and bookkeeping/accounting principles
• Proficiency in Microsoft Word and Excel, including moderately complex functions
• Ability to navigate computer networks and accounting systems
• Accurate and efficient keyboarding/data entry skills
• Strong organizational skills with the ability to compile and summarize data
• Ability to prioritize invoices and manage accounts payable tasks
• Excellent multitasking skills in a fast-paced office environment
• Strong interpersonal skills and ability to build effective working relationships
• Ability to remain calm and professional under pressure
• Must be able to meet background check and drug testing requirements.

Physical & Work Environment Requirements

• Ability to communicate effectively with staff and the public
• Must be able to work in a busy, interruption-heavy office environment
• Ability to lift and move moderate to heavy items (40–50 lbs)
• Capability to stand, walk, sit, bend, squat, push, and pull as needed
• Ability to carry office materials, furniture (tables/chairs), and supplies
• Must be able to visually and auditorily interact effectively in the workplace
• Ability to travel to multiple locations as required for job duties

This is a dynamic role ideal for someone who thrives in a structured yet fast-paced environment, enjoys working with financial and operational data, and values supporting a team-oriented maintenance organization.

Apply Now