Job description:

Overview
We are seeking a detail-oriented and organized Administrative Assistant and a Bookkeeper to support our client in the NPO sector with essential office functions. The ideal bookkeeping candidate will have experience with accounting software and accounting processes, ensuring smooth financial operations and administrative workflows. This role offers an opportunity to work in a dynamic environment where attention to detail and proficiency in various accounting tools are highly valued.

Responsibilities-

• Maintains full accounts receivable sub ledger system including issuing invoices, recording payments, receipts and preparing bank deposits, and ensures all accounts receivable are collected and paid in a timely manner.
• Maintains full accounts payable sub ledger system including coding and posting invoices, having invoices approved for payment, entering of all payments for direct funds deposits within the online banking framework prior to their approval, and/or issuing of any cheques as required.
• Maintains general ledger including balancing control accounts to sub ledger for accounts receivable and accounts payable.
• Reconciles bank accounts. Daily preventative monitoring of accounts for fraudulent behaviors. Prepares and records all general journal entries including monthly accrual entries.
• Records and posts entries for payroll system maintained by a third party.
• Performs all general bookkeeping duties to trial balance and print monthly internal financial statements for review by the Executive Director, including investment accounts.
• Calculates, records, and pays all appropriate government remittances including WCB, PST, HST and GST.
• Complete the preparation of monthly, quarterly and annual financial reports as required.
• Complete/assist Executive Director with annual Budget preparation by producing the required reports within the current accounting software.
• Complete/assist with preparation of T4s and related reports.
• Completes year-end preparations for all annual filings, including financial audits as required

Admin Support Tasks:

Assist office administration for the smooth running of head office; as required: Cover duties for Statistical Data etc when there is admin holiday leave,(if desiring a Part-Time position). Ensure meeting materials are translated and are prepared & distributed, translate, draft & edit documents, coordinate any travel requirements in French as required.

• Professional format and typing of letters, memos, minutes, agendas, notice of meetings, reports etc in French
• Organization of meetings and travel by booking rooms, audio visuals, airline and hotel reservations, in French as required
• Assist Management with administrative tasks in French; Legal Counsel, Information Technology, Website Updates, provide administrative support to the LGRSC as required
• Coordinate incoming and outgoing French contracts
• Answer phones/direct calls/answer Stakeholder questions for all our French Industry partners.
• Handle any day to day matters including sensitive and confidential situations with a high degree of tact, confidentiality and professionalism in French and English
• Work collaboratively in an environment that promotes teamwork

.Qualifications

• 5+ years experience supporting a senior management team
• Superior organizational skills; both administrative (filing and file management)
• Experience with Occupations Health and Safety
• Strong computer skills with Microsoft Office suite of products
• Detail orientated
• Ability to prioritize work requirements
• Excellent interpersonal skills (including written & verbal communication skills), ability to learn quickly and self-motivate while working independently and/or collaborating as part of a team.
• Ability to exercise good judgment, show initiative and be proactive
• High standard of ethics and confidentiality to handle sensitive information
• Ability to prioritize, meet deadlines, work under pressure and adapt to a fast-paced changing environment while maintaining attention to detail.
• Experience with financial software, specifically: Sage Accounting.
• Bi-Lingual in both written & oral aptitudes of the French & English languages, ability to translate & interpret accurately and concisely between the two languages: fluent and effectively

Education and Experience

• Bachelor’s degree or Business Administration/ College Diploma in the field of business/management with specialization in accounting, bookkeeping and/or equivalent combination of education and experience.
• Previous bookkeeping and administrative experience in a not-for-profit status organization environment.
• Experience in the Agriculture Industry preferred
• Willing to further train the right candidate with accounting/bookkeeping experience

Work Environment

• The physical demands include lifting objects up to 40 lbs. A valid DL and fully insured and reliable vehicle are required.

Benefits:

• On-site parking

Application question(s):

• Please note that these are in-person roles, and will require office presence.

Language:

• French & English (required)

Location:

• Calgary, AB (required)

Work Location: In person