Executive Assistant

Located in Madison, NJ

Salary: $80k

Position Overview – Executive Assistant (Family Office / Private Household Support)
Salary: $80,000/year

We are seeking a highly trustworthy and experienced Executive Assistant to support a multi-generational, high-net-worth family office. This is a long-term, highly personal role supporting three generations of family affairs. The ideal candidate is professional, discreet, organized, and comfortable managing sensitive personal and financial matters.

This position replaces a long-tenured assistant retiring after 25 years.

Schedule:

• Monday–Thursday: In office
• Friday: Remote
• 9:00 AM – 5:00 PM (flexibility available for a 9:00 AM – 3:00 PM schedule)

Key Responsibilities:

• Manage personal and family calendars, appointments, and scheduling
• Coordinate doctor appointments and personal errands as needed
• Handle bill pay and personal financial record management
• Assist with legal documents, loan documents, and general administrative filings
• Maintain and organize financial statements and personal records
• Communicate directly with multiple family members across generations
• Serve as a trusted point of contact for day-to-day personal administrative needs
• Maintain strict confidentiality at all times

Requirements:

• Prior Executive Assistant or high-level administrative experience required
• Experience in a law firm or handling legal documents strongly preferred
• Strong organizational and time management skills
• High level of discretion and professionalism (confidentiality required)
• Strong communication skills and ability to work closely with family members
• Comfortable managing personal, financial, and legal-related documentation
• Tech proficient (calendar systems, document management, basic financial tracking)

Ideal Candidate:

• Someone seeking a long-term, stable role within a family office environment
• Experienced supporting executives, attorneys, or high-net-worth individuals
• Reliable, proactive, and able to manage competing priorities independently

Benefits of Working with Express Employment Professionals:

• Medical, dental, and vision insurance options
• 401(k) retirement savings plan
• Holiday and vacation pay (eligibility requirements may apply)
• Weekly pay
• Opportunity for long-term placement and career growth
• Support from a dedicated local staffing team throughout your assignment

Apply Now