Executive Administrative Assistant

Located in Irwindale, CA

Specialized Recruiting Group is seeking a dependable and detail-oriented Bilingual Executive Administrator (Spanish/English) to support senior leadership in a fast-paced environment. This role requires strong administrative, communication, and multitasking skills, along with the ability to interact professionally with internal teams, clients, and external partners in both English and Spanish.

Compensation: $22.00 – $24.00 per hour (DOE)

Key Responsibilities

• Provide high-level administrative support to executives, including calendar management, meeting coordination, and travel arrangements
• Act as a primary point of contact, handling calls, emails, and correspondence in both English and Spanish
• Prepare and translate documents, reports, presentations, and communications
• Coordinate meetings, including scheduling, agendas, and follow-up action items
• Maintain confidential records, files, and reports with a high level of accuracy
• Assist with expense reporting, budgeting support, and invoice processing
• Support HR and office operations, including onboarding coordination and maintaining employee records
• Manage office supplies, vendor relationships, and general office organization
• Collaborate cross-functionally with departments to ensure smooth operations and communication
• Handle sensitive information with discretion and professionalism

Qualifications

• Fluent in Spanish and English (written and verbal)
• 3+ years of experience in an Executive Assistant or Administrative role
• Strong proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint)
• Excellent organizational, time management, and multitasking abilities
• Strong written and verbal communication skills
• Ability to maintain confidentiality and professionalism at all times
• Experience supporting multiple executives or working in a fast-paced environment preferred

About Specialized Recruiting Group

Specialized Recruiting Group takes an individualized approach to professional placement, delivering personalized service tailored to both our clients and candidates. We are committed to matching top talent with outstanding career opportunities.

Our Accounting & Finance Division specializes in placing professionals in the following areas:

• Accounting: Accounts Payable, Accounts Receivable, Staff Accountants, Controllers
• Human Resources: HR Generalists, HR Managers, Payroll Specialists, Recruiters, Administrative Support
• Administrative: Customer Service Representatives, Purchasing, Inside Sales

Reach out today to learn how Specialized Recruiting Group can help you take the next step in your career.