Executive Assistant/Office Administrator

Located in Temple, TX

Salary: $60000-90000/yr

Job Title: Office Manager & Executive Assistant
Location: Temple, TX

Express Employment Professionals is hiring on behalf of a company seeking a highly organized and professional Office Manager & Executive Assistant. This position plays a critical role in overseeing daily office operations, supporting executive leadership, and ensuring compliance with administrative and governance processes.

This is an excellent opportunity for a detail-oriented professional who thrives in a fast-paced environment, manages multiple priorities effectively, and maintains a high level of discretion.

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Position Overview

The Office Manager & Executive Assistant serves as the central hub for administrative operations while providing direct support to executive leadership. This role also includes coordination of board-related activities, records management, and financial administrative support.

The ideal candidate is proactive, highly organized, and comfortable working both independently and collaboratively.

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Key Responsibilities

Administrative & Executive Support

• Serve as the primary point of contact for visitors, clients, and partners
• Provide executive-level support including calendar management, correspondence, travel coordination, and document preparation
• Draft, proofread, and prepare reports, presentations, and communications
• Maintain confidentiality of sensitive information
• Oversee daily office operations including supplies, vendors, and office maintenance
• Manage phones, mail, and general administrative functions
• Coordinate meeting spaces and scheduling

Board & Meeting Coordination

• Prepare and distribute agendas, meeting materials, and minutes
• Coordinate logistics for board and committee meetings
• Maintain accurate and organized records
• Assist with onboarding of board members

Financial Administration

• Assist with budgeting and financial tracking
• Handle accounts payable and receivable
• Prepare financial reports and support audit processes
• Maintain accurate financial records

Records & Compliance Management

• Maintain organizational records in accordance with required standards
• Support compliance with applicable regulations and documentation requirements
• Assist with preparation and submission of reports
• Ensure office systems and equipment are functioning properly

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Qualifications

• Bachelor’s degree preferred
• 3+ years of experience in executive administrative support, office management, or similar role
• 3+ years of bookkeeping or financial experience
• Experience supporting leadership or board-level operations
• Strong proficiency in Microsoft Office and general office technology
• Excellent written and verbal communication skills
• Strong attention to detail and time management abilities
• Ability to handle confidential information with professionalism

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Key Competencies

• Strong organizational and multitasking skills
• High level of discretion and professionalism
• Ability to manage competing priorities effectively
• Self-starter with strong follow-through
• Collaborative and positive team mindset

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Benefits

• Health, dental, and vision insurance
• Health Savings Account (HSA)
• Flexible Spending Account (FSA)
• 401(k)
• Life insurance
• Paid time off and paid holidays

 

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