Job Description/Position Summary - This hybrid role combines core accounting functions (full-cycle AP/AR, banking, financial reporting, tax payments, and expense monitoring) with office management and administrative responsibilities. The position also oversees employee and business insurance programs, maintains licensing compliance, manages HR-related processes (benefits, handbook, contractor prequalification), and provides support to IT and subcontractor documentation needs. The role requires strong organizational skills, attention to detail, proactive problem-solving, and the ability to manage multiple priorities in a small-to-mid-sized business environment.

 

Overall Accounting Banking 
Track account balances and execute transfers between accounts.
Reconcile bank statements and payment records.

 

Accounts Payable 

Set up new vendors, submit credit applications, and verify references 

Oversee full AP cycle: invoice receipt, approval, and timely payment 

Review and approve all credit card transactions and expenses 

Process expense reimbursements and maintain accurate tracking

 

Accounts Receivable 

Oversee billing processes and administration 

Review aging reports and actively manage collections

 

Financial and Tax Reporting 

Complete monthly, quarterly, and year-end closing procedures 

Support outside CPA regularly financial statement reporting and income tax return preparation.

Process all tax payments (quarterly estimates and year-end filings) 

Monitor and analyze company cash flow and expenditures.

 

Licensing & Compliance

Apply for and maintain all state and local business licenses, monitor related tax filings for sales tax, payroll tax, etc. 

Keep all state contractor licenses current and in good standing

 

Employee Health Insurance

Supply census data for renewal proposals 

Review and analyze annual renewal proposals 

Manage employee enrollments, changes, and terminations 

Maintain premium payments and track employee contributions 

Perform required compliance audits 

Administer COBRA notifications, enrollments, and terminations

 

Business Insurance

Provide necessary data for annual insurance quotations 

Assist with year-end insurance audits 

Review policies and work with carriers on claims and renewals

 

Office Management & Administration Responsibilities:

Develop, document, and improve company processes and procedures 

Stay current with HR best practices and employment regulations 

Oversee all administrative functions and support 

Maintain and update the employee handbook 

Administer employee benefits, enrollments, and terminations 

Manage contractor prequalification process

 

Additional Responsibilities:

Assist IT with equipment, software, and technology needs 

Supply documentation for client/project prequalification packages 

Ensure subcontracts are fully executed and collect insurance certificates

 

Education Qualifications & Experience:

3-5 years experience in the construction/contracting industry focusing on internal accounting including full-charge or full-cycle responsibilities (AP, AR, reconciliations, month-end/year-end close and tax prep support.

Bachelors degree in Accounting, Finance, Business, Administration (a focus on accounting is preferred)

 

Skills and Other Competencies:

Experience with construction job cost/accounting software.

Familiarity with business/health insurance renewals, COBRA administration or HR compliance.

Ability to work well with employees

Express Office: Arlington (Dallas Metro)

3701 South Cooper Street

Suite 233

Arlington, TX 76015