Office Manager - Robins, CA

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Located in Yuba City, CA

Salary: 23-28

Position Summary:
The Office Manager is responsible for overseeing daily administrative operations within an aviation environment. This role ensures efficient office procedures, accurate billing and invoicing, compliance with county and aviation regulations, and ongoing coordination of pilot certifications. The ideal candidate is highly organized, detail-oriented, and capable of managing multiple priorities in a fast-paced setting.

Key Responsibilities:

• Manage day-to-day office operations to ensure efficiency and organization
• Oversee billing and invoicing processes, including preparing, reviewing, and tracking invoices and payments
• Maintain accurate financial and administrative records
• Ensure compliance with all applicable county regulations and aviation industry requirements
• Monitor and track pilot certifications, licenses, and required training to ensure all personnel remain current and compliant
• Coordinate with regulatory agencies and assist with audits or inspections as needed
• Serve as a point of contact for internal staff, clients, and vendors
• Support HR-related functions such as onboarding, documentation, and recordkeeping
• Develop and implement office procedures to improve workflow and efficiency
• Handle confidential information with professionalism and discretion

Qualifications:

• Proven experience in an office management or administrative role (aviation experience preferred)
• Strong knowledge of billing, invoicing, and financial recordkeeping
• Familiarity with regulatory compliance, preferably within aviation or government sectors
• Excellent organizational and multitasking skills
• Strong attention to detail and problem-solving abilities
• Proficiency in Microsoft Office and/or accounting software
• Effective communication and interpersonal skills

Preferred Qualifications:

• Experience working with aviation compliance, pilot certification tracking, or FAA-related requirements
• Background in coordinating with county or government regulations
• Agriculture industry experience strongly preferred

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