Job Overview

We are seeking a highly organized and detail-oriented Accounts Payable Specialist to join our finance team. In this role, you will be responsible for managing the company's accounts payable processes, ensuring timely and accurate payment of invoices, maintaining vendor relationships, and supporting overall financial integrity. The ideal candidate will possess a strong understanding of accounting principles, financial software, and compliance standards such as SOX (Sarbanes-Oxley Act). This position offers an excellent opportunity to contribute to efficient financial operations within a dynamic organization committed to accuracy and transparency.

Responsibilities

• Process and verify vendor invoices using various accounting software such as Workday, Paychex, QuickBooks, Sage, or similar platforms.
• Ensure compliance with internal controls and SOX requirements during invoice processing and approvals.
• Reconcile accounts payable ledger with general ledger entries to maintain accuracy.
• Prepare and issue payments via checks, ACH transfers, or wire transfers while adhering to company policies.
• Maintain detailed records of all transactions, including invoice documentation and payment histories.
• Collaborate with procurement, finance, and human resources teams to resolve discrepancies and inquiries.
• Assist with month-end closing activities related to accounts payable and support audit preparations.
• Support data entry tasks with high accuracy, including 10-key typing and coding of expenses.
• Monitor vendor statements for discrepancies and perform account reconciliations regularly.
• Contribute to process improvements by identifying efficiencies in invoice processing workflows.

Experience

• Minimum of 3 years of experience in accounts payable or related accounting roles within corporate or public accounting environments.
• Proven proficiency with accounting software such as Workday, ADP, Kronos, UltiPro, or equivalent systems; experience with HRIS systems is advantageous.
• Strong knowledge of GAAP (Generally Accepted Accounting Principles), double entry bookkeeping, debits & credits, and general ledger reconciliation.
• Familiarity with payroll management systems like Paychex or Ceridian is preferred.
• Experience working within SOX compliance frameworks and understanding of internal controls.
• Demonstrated ability to analyze financial data accurately and efficiently.
• Knowledge of governmental accounting or non-profit accounting practices is a plus.
• Excellent organizational skills with attention to detail; ability to prioritize tasks effectively. This role is integral to maintaining the financial health of our organization by ensuring precise processing of payables while supporting broader accounting functions. We welcome candidates who are committed to accuracy, efficiency, and continuous improvement in financial operations.