Finance and Data Assistant

Located in Waltham, MA

Finance & Data Assistant

Location: Waltham
Schedule: Monday–Friday - 9:00am-5:00pm
Pay: $22.00–$24.00/hour

We are seeking a detail-oriented and reliable Finance & Data Assistant to support a high-volume human services program. This role focuses on accurate data entry, invoice review, and financial tracking to ensure compliance with funding requirements.

This is a structured, deadline-driven position ideal for someone who is highly organized and enjoys working with data and numbers.

Key Responsibilities:

Data Processing & Invoicing

• Review and verify invoices for accuracy and compliance
• Process invoices following internal procedures
• Enter and maintain data in external systems

Budget Tracking & Reconciliation

• Track expenses across multiple funding sources
• Identify and resolve discrepancies with proper documentation
• Assist with ongoing budget tracking

Reporting Support

• Compile data for reports and internal tracking
• Assist with monitoring program spending

Coordination

• Communicate with internal teams and external vendors as needed
• Support overall program operations and administrative tasks
• Take on additional duties as assigned

Qualifications/Experience:

• Associate’s or Bachelor’s degree preferred
• Strong attention to detail and accuracy
• Experience with data entry, invoicing, or financial support tasks
• Proficiency in Microsoft Excel and Microsoft Office
• Ability to manage multiple tasks and meet deadlines
• Strong organizational and communication skills

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