Project Coordinator / Executive Assistant

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Located in Marietta, GA

Salary: $40 - $60/Year

Hiring: Project Coordinator/Executive Assistant

Location: Marietta

Hours: M-F 8:00am – 5:00pm (On Call As Needed)

Pay: $40-$60 Salary Base

 

Duties and Responsibilities:

• Provide comprehensive administrative support to leadership.
• Assist with project management tasks, client relations, and follow-up on assigned action items.
• Manage and maintain calendars, including scheduling meetings, appointments, and travel arrangements.
• Serve as the primary point of contact for internal and external communications.
• Handle correspondence, emails, and phone calls, and prepare reports, documents, and presentations as needed.
• Assist with personal tasks and errands while upholding professionalism and confidentiality.
• Monitor deadlines, prioritize tasks, and support overall project coordination.
• Manage expense reports and support bookkeeping or budget tracking.
• Conduct research and compile information to support decision-making.
• Maintain organized filing systems for records, documents, and contacts.
• Assist with the weekly Pressure Grouting Meeting by monitoring project status, preparing materials, and staying informed about each project.
• Prepare meeting materials, record minutes, track follow-up actions, and update notes.
• Organize logistics for company events, conferences, and business functions.
• Support Pressure Grouting Senior Project Manager by helping oversee projects from start to finish, including team coordination, documentation management, and ensuring safety compliance.

 

Education, Skills, and Experience:

• Bachelor’s degree in business administration or a related field is preferred, but not required
• 3-5 years’ experience as an Executive Assistant, Office Manager, Project Coordinator or other administrative role.
• Strong knowledge of administration responsibilities, systems, and procedures.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) or Google Workspace.
• Proficiency in OneDrive
• Experience with HubSpot preferred but not required
• Excellent written and verbal communication skills.
• Exceptional organizational skills, with a high degree of attention to detail.
• Aptitude for learning new software and systems.
• Effective time-management and problem-solving skills with the ability to multitask and prioritize tasks.
• Ability to maintain confidentiality.
• Strong interpersonal skills and a positive, proactive attitude.

 

Benefits:

• 401(k) matching
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

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