Facilities Data Coordinator

Located in Phoenix, AZ

Salary: 52,000.00 - 75,000.00

Key Responsibilities

FacilityOne Data Management

• Maintain and update facility asset inventories, equipment records, and location data within FacilityOne. 
• Configure and ensure accuracy of preventive maintenance (PM) schedules and related compliance directives.
• Track and monitor work orders, PM completions, and related documentation.
• Establish and enforce data governance standards (naming conventions, completeness checks, accuracy auditing).

CMS & Regulatory Compliance Support

• Store and organize life safety drawings, inspection reports, testing logs, and regulatory documentation in FacilityOne.
• Prepare and deliver FacilityOne reports and documentation for CMS, Joint Commission (TJC), DNV, and state surveys.
• Support survey readiness by coordinating documentation accuracy and completeness with cross-functional teams.

Data Integrity & Reporting

• Perform routine data audits to identify and resolve discrepancies.
• Build dashboards, templates, and reports for leadership and compliance teams.
• Generate trend analyses and compliance performance metrics.

Cross-Functional Collaboration

• Train facility staff and technicians on correct data entry and documentation procedures in FacilityOne.
• Liaise with Facilities, Safety/Compliance, IT, and Clinical Operations teams to resolve data issues and optimize workflows.
• Support onboarding of new facilities into FacilityOne modules.

Process Improvement

• Recommend enhancements to data capture and reporting processes.
• Assist in developing SOPs related to FacilityOne and CMS documentation workflows.
• Drive adoption of best practices for facility compliance documentation.