Administrative Assistant

Located in Tampa, FL

Salary: 22

Administrative Assistant – Truck & Diesel Operations

Overview

We are seeking an exceptionally organized and detail-driven Administrative Assistant to support daily operations within our truck and diesel company. This role requires accuracy in financial handling, strong communication across multiple departments, and the ability to manage documentation and customer-facing tasks with professionalism. The ideal candidate is process-driven, takes initiative, and excels at both following instructions and giving direction when needed.

Key Responsibilities

• Count tills and maintain accurate daily financial records.

• Prepare, organize, and manage all required documentation for sales, service, and internal processes.

• Work directly with lenders to support financing for truck sales.

• Assist the sales team with customer transactions, paperwork, and deal flow.

• Manage wire transfers, checks, and other payment methods with precision and confidentiality.

• Complete tag and title work accurately and in compliance with state requirements.

• Communicate effectively with the sales, parts, and service departments to ensure smooth operations.

• Provide customer-first support in person, by phone, and via email.

• Maintain organized records, files, and digital systems.

• Run periodic errands to support business operations.

Required Skills & Qualifications

• Strong organizational skills with the ability to manage multiple tasks simultaneously.

• Excellent communication skills and the ability to work well with diverse teams.

• Ability to follow established processes while also taking initiative to solve problems.

• Experience handling financial tasks such as tills, checks, and wire transfers.

• Comfort working with lenders and supporting financing processes.

• Ability to read, prepare, and interpret administrative and sales documents.

• Customer-first mindset with a professional and friendly demeanor.

• Strong attention to detail and accuracy in all tasks.

Preferred Qualifications

• Experience in the truck, automotive, diesel, or dealership industry.

• Background in customer service, accounting, or administrative support.

• Familiarity with tag and title work.

• Ability to give clear instructions and support team processes.

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