Part-Time Administrative & Operations Assistant

Top Job

Located in Albany, NY

Salary: $25.00 per hr.

Part-Time Administrative & Operations Assistant

Located in Albany, NY (Hybrid / Mostly Remote)

Pay: ~$25.00/hour (flexible based on experience)

Job Full Description

Are you someone who thrives on taking ownership, solving problems, and keeping operations running smoothly without needing constant direction? Our client, a Cyber Security company, is seeking a highly capable Administrative & Operations Assistant to support their founder and help streamline day-to-day operations.

This is a part-time, high-impact role designed for someone who understands administrative and financial workflows, takes initiative, and prefers to “run with” responsibilities rather than wait for step-by-step instructions. While the hours are part-time, the impact on the business is significant—this role is critical in freeing up leadership time and improving operational efficiency.

 

Compensation: ~$25.00/hour, flexible based on experience

 

Work Schedule:

• 10–20 hours per week to start

• Potential to grow into 30–40 hours per week for the right person

• Hybrid role – primarily remote with occasional local responsibilities

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Key Responsibilities

Financial & Administrative Operations:

• Send invoices and follow up to ensure timely payment

• Establish and manage bill payment processes

• Collect and track employee expenses and commissions

• Run payroll accurately and on schedule

• Maintain contract records and commission tracking

Administrative & Logistics:

• Check local PO Box and manage incoming mail

• Ship devices to clients via FedEx

• Handle physical documents, signatures, and correspondence

• Maintain organized records and filing systems

Reporting & Tracking:

• Maintain and update a weekly scorecard with key business metrics

Additional Responsibilities (as needed):

• Schedule meetings and manage calendar requests

• Coordinate travel (flights, hotels, logistics)

• Conduct basic research (e.g., vendor or software comparisons)

• Coordinate contractors on platforms like Upwork

• Post provided content to social media platforms

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Skills & Experience Required

• Proven administrative or operations experience

• Strong attention to detail and follow-through

• Ability to think independently and solve problems proactively

• Excellent organizational and time management skills

• Comfortable with Google Workspace (Docs, Sheets), Adobe, and spreadsheets

• Ability to manage multiple tasks and meet deadlines with minimal supervision

• High level of professionalism, discretion, and trustworthiness

• Must be located in or near Albany, NY

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About the Role

• Position Title: Administrative & Operations Assistant

• Employment Type: Part-Time (with growth potential)

• Work Environment: Hybrid (mostly remote with occasional in-person tasks)

This role is designed for someone who takes ownership from start to finish. If something falls within this position, the expectation is that you handle it—efficiently, accurately, and without unnecessary back-and-forth.

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What This Role Is (and Is Not)

This role IS:

• Ownership-driven

• Flexible and outcome-focused

• A growth opportunity with increasing responsibility

This role is NOT:

• Heavily supervised

• Step-by-step or task-dependent

• A strict clock-in/clock-out administrative position

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About Our Client

Our client is a cybersecurity firm focused on protecting organizations from real-world threats through proactive, offensive, and defensive security services. Their approach emphasizes integrity, accountability, and execution—doing things the right way, not the easy way.

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TO APPLY

Please submit your resume ASAP.

 

Apply Now