Accounts Receivable Specialist
(Construction Billing & Collections)

Location: Belleview, FL 34420
Pay: $20.00 – $25.00 per hour
Job Type: Full-Time
Schedule: Monday–Friday, 7:00 AM – 5:00 PM

Initial training period: ~40 hours/week with shorter Fridays
After onboarding: 45–48 hours/week
Work Environment: Onsite at main office in Belleview Florida
No weekends, on-call, or overnight work required

Position Summary

We are hiring a high-performing Accounts Receivable Specialist to support billing and collections across residential, commercial, and service plumbing projects. This role is ideal for a detail-driven professional who thrives in a fast-paced construction environment and takes ownership of financial outcomes. You will be responsible for managing invoicing, collections, and revenue tracking while ensuring compliance with construction billing requirements, including AIA pay applications, Notice to Owner (NTO), lien rights, and lien releases. This is not a clerical role—this is a key financial operations position focused on protecting cash flow, maintaining compliance, and executing at a high level daily.

Education & Experience

2+ years of Accounts Receivable experience (required)
1+ year of construction billing or construction accounting (required)
Experience with AIA billing, NTOs, lien releases, and pay applications (required)
High school diploma or GED (required)
Proficiency in Microsoft Office and Google Workspace
Reliable transportation and consistent attendance

What Success Looks Like

Invoices are accurate, complete, and submitted daily without backlog
AIA pay applications are submitted correctly and approved without delays
NTOs, lien notices, and lien releases are tracked and filed with zero missed deadlines
Levelset is monitored daily and all projects remain compliant
Accounts receivable aging is actively managed across all buckets (30/60/90+)
Collections are proactive and reduce outstanding balances
Payments are posted daily and applied accurately
Change orders are fully tracked, billed, and collected
New projects are set up correctly with proper billing and documentation from day one
Communication with customers, GCs, and internal teams is clear and professional
Documentation remains organized, complete, and audit-ready

Key Responsibilities

Generate and send invoices for residential, commercial, and service work
Invoice completed work daily and maintain billing backlog
Prepare and submit AIA pay applications (G702/G703) and manage Schedule of Values (SOV)
Review contracts and set up new projects with proper billing and NTO documentation
Create, track, and manage Notice to Owner (NTO) requirements
Monitor Levelset for compliance, collections support, and lien filings
Prepare and track partial and final lien releases
Manage Certificates of Insurance (COI) documentation
Post daily payments, deposits, and bank transactions
Apply payments accurately in QuickBooks Online
Manage A/R aging and execute collection strategies across 30/60/90+ accounts
Track, bill, and collect approved change orders
Coordinate with operations, scheduling, and field teams to verify billing accuracy
Investigate and resolve billing and payment discrepancies

Core Competencies

Strong knowledge of construction billing workflows
Experience with AIA billing, SOV, and commercial invoicing
Understanding of Florida NTO requirements, lien laws, and lien releases
Experience with Levelset, Procore, or similar systems preferred
Strong collections skills with confident, professional communication
Ability to prioritize and manage shifting deadlines
High attention to detail with fast, accurate data entry (40+ WPM)
Excellent organization and multitasking abilities
Calm, decisive, and solution-oriented under pressure
Reliable, accountable, and coachable

Benefits

We offer a competitive and comprehensive benefits package, including:

Company vehicle (if applicable)
Company-provided uniforms
Paid ongoing training and development
Incentive pay based on customer satisfaction
Advancement opportunities based on performance
Health insurance (50% employer-paid Years 1–4, 100% after Year 5)
Alternative primary care plan (100% employer-paid after 90 days)
401(k) with 6% employer match
Paid holidays (6 annually)
Paid vacation (40 hours after Year 1, 80 hours after Year 2)
Paid sick/personal days (3 annually)
Flexible unpaid time off (case-by-case approval)
Year-end bonus and holiday gift
Annual company event
Recruitment bonus program
Company-paid life insurance
Optional dental, vision, and short-term disability coverage
In-house purchasing, logistics, HR, and support teams
Fully stocked breakroom with beverages and refreshments

Referral Bonus Opportunity!

Know someone who would be a great fit? Refer them!

Earn $100–$500 per referral once your referral works 40 hours or more
The more successful referrals you make, the more you can earn

How to Apply

Email: Devin.Sias@ExpressPros.com
Walk-In: 1005 SW 10th St, Suite 102, Ocala, FL 34471
Call: 352-867-8055
Online: ExpressPros.com/Ocala

Express Office: Ocala

1005 Southwest 10th Street

Ocala, FL 34471

Email us

Apply Now

Accounts Receivable Specialist (Construction Billing/Collections)

Accounts Receivable Specialist(Construction Billing & Collections)