Office Manager

Top Job

Located in Aurora, OR

A Client of ours in Aurora is seeking an experienced Office Manager to join their team. This role is ideal for someone who enjoys overseeing daily office operations while supporting accounting and HR functions. The Office Manager will work closely with the Controller during peak workloads or vacation coverage and assist with HR tasks as needed. This position also includes supervising a small team and ensuring smooth coordination across departments.

 

This is an evaluation to hire opportunity.

 

Key Responsibilities

• Oversee daily office operations and ensure efficient administrative workflows
• Supervise and manage approximately two direct reports
• Become proficient in the export booking and documentation process, working closely with customers and third-party vendor support companies
• Ensure all required regulatory reports are accurate, complete, and submitted in a timely manner
• Assist with pre-harvest preparations and post-harvest reporting as needed to support operational and compliance requirements
• Assist the Controller with bookkeeping tasks during busy periods or absences
• Support HR functions as needed, including employee documentation and basic HR coordination
• Work closely with the transportation team to manage incoming and outgoing workload information and related paperwork
• Interact with truck drivers, operate the scale, and accurately document weights in the Windows-based system
• Greet visitors and serve as the primary point of contact for the office
• Answer phones and provide high-quality customer support
• Monitor and update daily operational progress
• Coordinate with the production team to prepare accurate outbound load paperwork
• File, track, and maintain incoming and outgoing documentation
• Communicate with partnering companies to ensure shipments are tracked and documented accurately
• Provide customer service through in-person, phone, and email interactions
• Complete general office and operational tasks as assigned

 

Knowledge, Skills, and Abilities

• Previous experience as an Office Manager or in a similar leadership role
• Bookkeeping experience with the ability to support accounting functions
• Exposure to HR processes and willingness to assist as needed
• Intermediate proficiency in Microsoft Excel
• Working knowledge of QuickBooks
• Proficient in Microsoft Word, Outlook, and Google Suite
• Experience with Windows-based systems
• Strong customer service and interpersonal skills
• Self-starter with strong organizational skills and attention to detail
• Ability to multitask and prioritize in a fast-paced environment
• Data entry experience
• Friendly, professional demeanor
• Team-oriented with the ability to lead and support others
• Able to follow instructions and apply them effectively to complete tasks

 

Pay: $25-30/HR DOE

 

Schedule: Monday-Friday 7 AM-4 PM or 8 AM-5 PM

 

How to Apply:
• Complete an online application at expresspros.com and submit it to the West Tualatin office
• Send your resume to jobs.westtualatinor@expresspros.com
• Call and speak with one of our Recruiters at 503.612.1800

Apply Now