Admin Assistant: Part-Time

Top Job

Located in Bend, OR

Salary: $25

Admin Assistant: Part-Time

 

Wage: $25.00

Location: Bend, OR

Schedule: Monday-Thursday; 9:00am-4:30pm

Benefits: PTO Only

 

Position Overview

The Administrative Assistant supports the Development Team, which oversees fundraising, donor engagement, and community partnerships. This role provides administrative, operational, and communication support to ensure smooth execution of development activities and donor relations.

The ideal candidate is tech-savvy, calm under pressure, comfortable interacting with people from all walks of life, and able to navigate a wide range of personalities with professionalism and compassion. This position requires someone who can work effectively in a Christian, faith-based environment and represent the organization with warmth, integrity, and respect.

 

Key Responsibilities

Administrative & Donor Support

• Provide day-to-day administrative support.
• Manage calendars, schedule donor meetings, coordinate tours, and support development activities.
• Maintain accurate donor records through data entry, updates, and organized filing systems.
• Assist with donor communications, including thank-you letters, emails, and follow-up outreach.
• Track donor activity and help ensure timely, consistent engagement.

Technology, Social Media & Communication

• Support social media posting, basic content management, and digital communication tasks.
• Use Microsoft Office Suite, shared drives, and databases (Bloomerang experience a plus).
• Assist with preparing reports, spreadsheets, and simple tracking logs.

Event & Project Support

• Assist with preparation for donor events, tours, and small development projects.
• Assemble materials such as packets, name tags, donor info, and promotional items.
• Support meeting logistics, including room setup, agendas, and note-taking.

General Office Support

• Answer and route incoming calls, emails, and inquiries.
• Maintain office organization, supplies, and basic operational needs.
• Process incoming and outgoing mail, including donor correspondence.

 

Qualifications

Education & Experience

• 3–5+ years of administrative support experience required; experience supporting executives preferred.
• Experience in nonprofit, ministry, or human services environments is helpful but not required.
• Associate’s or Bachelor’s degree preferred, or equivalent experience.
• Valid driver’s license and acceptable background check required.

Professional Qualities

• Comfortable working in a Christian, faith-based environment.
• Tech-savvy and confident with Microsoft Office, databases, and social media tools.
• Strong written and verbal communication skills; detail-oriented and organized.
• Able to stay calm, grounded, and professional when interacting with diverse personalities.
• Compassionate, empathetic, and able to connect respectfully with individuals from all backgrounds.
• Self-starter with strong follow-through and the ability to manage multiple tasks.

 

How to Apply:

We are urgently hiring for this specific position. We also have many other positions available across administrative, commercial, and professional fields that may pique your interest!

Call today and speak with Jennifer, our recruiter at 541-389-1505 so she can set you up with an employment specialist for an interview, or email your resume to jennifer.underhill@expresspros.com. You can also view more opportunities on the Express Employment Professionals website at www.expresspros.com.

Apply Now