Real Estate Agent Administrator

Top Job

Located in Ottawa, ON

Salary: $28.00 to $30.00

We are proud to partner with Engel & Völkers, a well-respected global luxury real estate brand, in the search for a full-time Real Estate Agent Administrator to join their exceptional team. Based in downtown Ottawa, this position provides a dynamic and collaborative work environment, along with a flexible work-from-home arrangement. It is ideal for a motivated professional who thrives on variety and enjoys contributing to a fast-paced, team-oriented workplace.

In this role, you will provide essential support to two agents, ensuring efficient processes and exceptional client experiences. Success in the position requires strong attention to detail, adaptability, and a flexible schedule to accommodate on-site and in-home activities.

** Candidates must be currently based in the Ottawa–Gatineau region to be considered; applications from outside the local area will not be accepted.**

Required skills and qualifications:

• 3–5 years of administrative experience (or 1–3 years in real estate)
• Experience in real estate, real estate law (legal assistant), accounting, or residential construction/development considered an asset
• Proficiency with Google Workspace (Docs, Sheets, Forms, Drive); experience with MLS Portal and Asana an asset
• Strong interpersonal and communication skills; collaborative, transparent, and team-oriented
• Personable and client-focused, with the ability to support Agents as internal clients
• Highly organized with strong attention to detail and accurate data entry skills
• Ability to multitask, prioritize, and work effectively under pressure
• Capable of working both independently and as part of a team
• Bilingualism considered an asset
• Must have own vehicle and a valid driver’s license

Duties may include but are limited to:

• Prepare a property listing for market, manage listings while active, and ensure all file and client care requirements are completed at the point of offer and closing
• Manage MLS listings from start to finish
• Coordinate and communicate effectively between agents and sellers
• Support on-site and in-home activities, including walk-throughs, photo shoots, showings, and open houses
• Complete FINTRAC ID verification and Receipt of Funds documentation
• Provide administrative support to two real estate agents
• Travel approximately 30% of the time for property-related tasks, including lock box management and client meetings
• Submit timesheets on time to support payroll processing
• Regularly submit mileage forms for approval
• Track all tasks in Monday.com to ensure proper oversight and coverage
• Maintain a strong understanding of all systems and tools necessary to perform job duties efficiently
• Other duties as assigned

Benefits and perks:

• 3 weeks vacation
• Paid sick days
• Mileage reimbursement
• Work from home

Schedule: Flexible availability required – core hours are Monday to Friday, 9:00 AM to 5:00 PM, with the ability to adjust based on workload and accommodate occasional evenings or weekends for on-site and in-home activities such as walk-throughs, photo shoots, showings, and open houses.

Wage: $28.00 to $30.00 per hour depending on experience

If you are interested and believe you meet the specified qualifications, please reply to this ad with your Resume. Must be able to provide 2 work related references.

We thank all applicants for their interest in Express Employment Professionals; however, only those candidates selected for interviews will be contacted.

Express Employment Professionals is an equal opportunity employer.

Our selection process includes AI-enabled tools for screening based on keywords and minimum qualifications. A human decides who moves forward.

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